Autodesk Vault Icon Reference

Icons and the font color used for the file name indicate the status of files in the vault. The icons indicate whether you have a local copy, if your copy is up-to-date, if you have a current version, and so on. The font color will indicate if the file is not checked out, is checked out to you, or is checked out to another user. The following table contains a legend for the icons.

Some status icons differ based on the Vault edition and the release year.

Vault Basic

Refer to these tables for status icons in Autodesk Vault Basic. 

Autodesk Vault Basic Status Icons

Icon	Description and Required Action
No icon	If no icon is displayed, the file is in the vault, but you do not have a local copy of the file on your computer. You can quickly identify which files are new to the vault. Use Get Latest to retrieve a copy of the file.
	File is in the vault and available to be checked out. The version in your working folder is the same as in the vault. Also referred to as the Latest Version.
	File is in the vault and available to be checked out, but the local version is newer than the latest version in the vault. This typically means that your local file was changed without checking it out. If you want to save these changes, check the file out with the Don't Get Local Copy option.
	File is in the vault and available to be checked out, but the local copy is out of date. Get the latest version from the vault.
	File is checked out to you, but you do not have a local copy of the file on your computer. This can occur if you have not set a working folder, if you previously checked out the file without getting a local copy, or you checked out the file to a location other than your working folder. Use Get Latest Version to retrieve a copy of the file.
	File is checked out to you and the local version is the same as in the vault. Also referred to as the Latest Version.
	File is checked out to you and the local copy is newer than the latest version in the vault. This typically means that you made changes to the file since it was checked out but have not checked it back in.
	File is checked out to you and the local copy is older than the latest version in the vault. This typically means that you started with a version for the vault that was older than the latest version, and then checked it out to promote it to the latest.
	File is checked out by another user, but you do not have a local copy of the file on your computer. Use Get Latest Version to retrieve a copy of the file.
	File is checked out by someone else, and the local copy is the same as in the vault. Also referred to as the Latest Version. This typically happens if the other user did not check changes back into the vault.
	File is checked out to someone else, but the local copy is newer than the latest version in the vault. This typically happens if the other user checked changes into the vault, but kept the file checked out.
	File is checked out to someone else, but the local copy is older than the latest version in the vault.
	File has attachments. Expand the tree to see what files are attached.
	File is not in Vault.
	Folder in the vault that is a library. A library folder is a special designation meaning the files within this folder are not intended to be edited when used in context of another assembly. Files within a library folder have two distinct characteristics. They are not allowed to be shared into any other folder. They are typically stored and referenced on a shared common, networked location.

Vault Workgroup and Professional

Refer to these tables for status icons in Vault Workgroup and Vault Professional.

Autodesk Vault Workgroup and Vault Professional Fonts

Font	Description
Black/Normal	The file is not checked out.
Blue/Bold	The file is checked out to you. Note: Files which are checked out to you and have changes in memory that have not been saved will have an asterisk appended to the file name (e.g., Fork-Damper.dwg*).
Gray/Italic/Strikethrough	The file is checked out to another user.
Vault Status Modifier (+)	Local copy has saved edits.

Autodesk Vault Workgroup and Vault Professional Status Icons

Icon	Description and Required Action
No icon	If no icon is displayed, the file is in the vault, but you do not have a local copy of the file on your computer. You can quickly identify which files are new to the vault. Use Get/Checkout to retrieve a copy of the file.
	The file is in the vault and available for check out. This is the leading version of the leading revision of the file. Use Get/Checkout to retrieve a copy of the file.
	The file is checked out to you and the local version is the same as in the vault. Also referred to as the latest version of the leading revision. Use Check In to check the file back into the vault or select Undo Checkout to cancel any changes and check the file back into the vault.
	The file is checked out by you and the local copy is newer than the latest version in the vault. This typically means that you made changes to the file since it was checked out but have not checked it back in.
	The local copy of the file is the released version of the latest revision, but it is not the latest version of the latest revision. This typically happens when you have a local copy of the released version but a quick change has been executed by another user.
	The file is not in the vault. You can add the file by using the Check In feature.
	The local copy is a historical revision of the leading revision in the vault.
	The local copy of the file does not match the latest version in the vault. Use the Refresh from Vault feature to obtain the latest version of the file.
	The file is locked and the local copy is up-to-date.
	The file is locked and the local copy is not up-to-date.
	There has been an unexpected revision with the file or the status could not be determined. See the tooltip for more information. Note: Vault 2014 non-subscription customers may also see this icon if the file was edited out of turn.
	File is in the vault and available to be checked out, but the local version is newer than the latest version in the vault. This typically means that your local file was changed without checking it out. Note: This icon may also appear if a user is sharing a working folder with another user who has checked out the file, made changes, but has not yet checked the file back in. Vault will see that the file has been updated locally, but that the changes are different from those currently saved to the vault. In this instance, the file is not available for check out since the other user already has it checked out.