When you are done working on a file that has been checked out of the vault, check the file back into the vault to store the changes with the version history. Include a comment with the file describing the changes made to this version of the data when checking it in. The latest version of a file in the vault is the last version that was checked in. Once a file is checked in, the version in the vault is incremented and the latest changes are available for others to check out.
Only one person can have a file checked out at one time. If you want to make a file currently checked out to you available to others without recording your changes, you can either check the file in without saving the file or use Undo Checkout. If no changes were made to a file that is checked back into the vault, the version history is not incremented.
Check In Multiple Files in a Folder
Check-in Dialog for Multiple Files in Vault Professional
When you are done working on a collection of files in a folder that have been checked out of the vault, check them all back into the vault to store the changes with the version history. Include a comment with the file describing the changes made to this version of the data when checking them in. The latest version of the files in the vault are the last version that was checked in. Once the files are checked in, the version in the vault is incremented and the latest changes are now available for others to check out.
Check in a folder functionality allows the user to check in all files of a folder in one step. Only files that are in a checked out state will populate the dialog and be checked in. Files that are checked out and have no changes will be checked back into the vault; the version history is not incremented.
Check In Folder
Include Links
The Include Links option in the Settings dialog allows the user to include target files or files associated with a target object.
The data associated with the targets will not be included in the selection set. More information about the include links functionality can be found on the Project Links page.
Use Check In for adding files to the vault for the first time and to check in a file that you have checked out.
If Embed images on check in is selected in Options, all file texture and environment images used in the file are embedded into the .wire file. This ensures that the texture and environment images are available when the .wire file is opened on another machine.
You cannot check Stage sets (.stg) into the vault.
You can check in your updates and keep the file checked out to you by selecting the Keep files checked out option on the Check In dialog box. When you are finished with your edits, check the file back into the vault. This makes the file available for another user to check out and for other team members to get the latest version of the file.
Check a file into a Vault
If you have not saved the file prior to attempting check in, you are prompted to save and continue.
If the file you are checking in is under the cone of the working folder, but an equivalent folder does not exist in the vault, the folder is created automatically when the file is checked in.
You can release your reservation on a file in the vault by using the Undo Check Out command.
Files are added to a vault using the Check In, Check In All, or Check In Folder command. DXF files that are inside the working folder can also be checked in to a vault.
Use Check In for adding files to the vault for the first time or to check in a file that you have checked out. You can automatically create a visualization file attachments when files are checked in.
AutoCAD drawing files that are outside the working folder can be checked in from AutoCAD Mechanical. You are prompted that the file will be converted to an AutoCAD Mechanical drawing file. Click Yes to convert the file and continue with the check in process.
Use the Check In Folder command to either add folders of existing legacy data to the vault in a single operation or to check in the contents of an entire folder all at once. For adding a large quantity of files, such as adding a legacy project, you can check in a folder in non-interactive mode. This lets you start the check in process, then turn your attention to something else as the files are added to the vault.
Use Check In All to add an AutoCAD Electrical project definition file along with its list of drawing files to the vault in a single operation while establishing their location inside the vault.
Check-in Features
Access: |
You must be logged into the vault to add a file or check in a file to a vault. In the External References palette, right-click the file and select Check In. In the Project Manager, right-click the project name and select Check In All. |
Vault Location |
Specifies the location of the files |
Right-click menu |
Options available from the context menu are dependent on the way the command was accessed. |
Check All: Selects all the files to be checked in. |
|
Uncheck All: Cancels the selection of all files that have a check mark. |
|
Check: Checks the selected file. |
|
Uncheck: Unchecks the selected file. |
|
Expand All: Expands all browser folders nested under the selected item. |
|
Collapse All: Collapses all browser folders nested under the selected item so that the contents are not displayed. |
|
Keep files checked out |
Keeps the files checked out after you check them into the vault. You can check in your changes so that others can get your latest changes. |
Close files and delete working copies |
Deletes the local copy of the file once it is checked in to the vault. If there are restrictions on a file that prevent it from being deleted, you are notified that the file cannot be deleted. If this option is selected when checking in a host file, all of the children will be deleted as well. Any backup files created by AutoCAD are also deleted. You are prompted before all of the files are deleted. Library files and Autodesk Inventor files linked to AutoCAD Mechanical drawings are not deleted. Note: Do not turn on the Close files and delete working copies setting when checking in files if you are using a shared working folder. Deleting the working copy from a shared working folder may delete files accessed by other users.
|
Settings |
Specifies options that apply to the Check In Folder operation as a whole, such as folder structure and automatically attaching visualization files. Specifies options that apply to the Check In operation, such as the folder structure to use, whether or not visualization files are automatically attached, and data extraction options. |
Checking a file into the vault for the first time Displays options for specifying how you want files added to the vault. These options are only available when you are checking in files for the first time. |
|
Note: You cannot have two or more files with the same name in the same folder.
|
|
Enter comments to include with this version |
Text entered here is added to the Comment property and associated with this version of the file in the vault. |
If you are checking a file in for the first time, you are prompted by the Select Vault Location dialog to select a location in the vault to store the CAD data.
Refer to the following table for details about the Select Vault Location dialog.
Access: |
Use one of the following methods to check the contents of a folder into a vault:
Note: You must be logged into the vault to check files into the vault.
|
Select a Vault folder |
Displays the current folder structure. Select an existing folder to check files into the vault or create a new folder. |
New Folder |
Creates a new folder under the current selected directory. You can also create folders in Autodesk Vault. |
OK |
Completes the select folder operation. The Check In dialog box is displayed. |
Cancel |
Cancels the selected folder operation and closes the dialog box. |
Check a File into the Vault for the First Time
After you edit a file, it is recommended to check the file back into the vault. This gives other team members access to the file and also allows others to get the latest version of a file.
You can check in your updates and keep the file checked out to you by selecting the Keep files checked out option on the Check In dialog box. By selecting the Close files and delete working copies check box, the working copy is automatically removed from the working folder once it is checked in to the vault. Alternately, you can select the Undo Checkout option to cancel all your changes and undo your checkout of the file.
Use the Check In command to add files to the vault for the first time and to check files back into the vault. The Check In command uploads your local files from the location specified in the Check in dialog box to the vault. To check in a folder and its contents in a single operation or to add legacy data to the vault, use Check In Folder.
AutoCAD drawing files that are outside the working folder can be checked in from AutoCAD Mechanical. You are prompted that the file will be converted to an AutoCAD Mechanical drawing file. Click Yes to convert the file and continue with the check in process.
Tip: Do not turn on the Close files and delete working copies setting when checking in files if you are using a shared working folder. Deleting the working copy from a shared working folder may delete files accessed by other users.
Check a File Back into the Vault
Use the Check In Folder command to add an entire folder and all of its contents to the vault for the first time or to check a folder back into the vault. The Check In Folder command uploads your local files from the folder specified in the Check In Folder dialog box into the vault.
Access: |
You must be logged into the vault to add a folder to the vault for the first time or to check in folder. Select the application menu , or in the Vault toolbar, click Check In Folder. |
Folder to Check In |
Specifies the local folder to be either added or checked in to the vault. |
Target Location in Vault |
Specifies where in the vault the folder will either be added or checked in. |
Non-interactive mode |
Turns off the check in preview when adding or checking in a folder. |
Settings |
Specifies options that apply to the Check In Folder operation, such as folder structure or automatically creating visualization file attachments. |
Enter comments to include with this version |
Text entered here is added to the Comment property and associated with the files that are checked in during this operation. |
Check In Folder
Check in a Folder in Non-interactive Mode
Sheet set data are added to a vault using Check In command via Sheet Set Manager (SSM).
Check In Workflow
The functionality for checking in sheet set data is similar to checking in drawing files. However, once sheet sets are checked into a vault, there are some behaviors that differ from that of the drawing files.
These are the differences when a sheet set data is checked in:
Sheet Set Icons
Sheet Set Hierachy | Sheet Set Icon | Data File | Data File Icon |
---|---|---|---|
Sheet Set | *.DSS | ||
Sheet Sub Set | *.DSU | ||
Sheet | *.DSH |
Check Sheet Data into the Vault
Follow these instructions to check sheet data into the vault.
Use Check In when you are ready to check files into the vault for the first time. In addition, use Check In when you are done working on an Autodesk Inventor file that has been checked out of the vault; check the file back into the vault to store the changes with the new version history. Include a comment with the file describing the changes made to this version of the data when checking it in. The latest version of a file in the vault is the last version that was checked in. Once a file is checked in, the version in the vault is incremented and the latest changes are now available for others to check out.
Only one person can have a file checked out at one time. If you want to make a file currently checked out to you available to others without recording your changes, you can Undo Check Out. If no changes were made to a file that is checked back into the vault, the version history is not incremented.
Check in files to the vault for the first time, update the vault with changes made to a checked out file, and unlock the vault version so other users can check the file out to get a copy of your changes.
There are two commands you can use to release a checked out file after a file has been checked into the vault for the first time:
When you check in a file, the vault provides a box where you can enter a comment.
You can check in a file that has not changed at all. The vault executes the Undo Check Out command, and no new version is added to the file's history.
Keep files checked out
Checks the file back out to you immediately after checking it in.
Close file and delete working copies
Removes the working copy once the file is checked into the vault.
View the contents of the vault in a tree structure.
View the contents of the vault in a flat list.
Include Related Files
Toggles the ability to scan and include local documentation related to the 3D model.
Related files are excluded for the check-in operation.
Related files are included for the check-in operation.
Scan Configurations
The related files scanning behavior can be set up on the Scan Configuration dialog. Click the drop-down box beside the Include Related Files button and then click Scan Configuration to access the dialog.
The Scan Configuration dialog allows you to choose the different options to limit the scan areas within your local disk.
Settings
Displays the options for checking in parents and children. Also includes options for automatically creating .dwf attachments when files are checked in to the vault.
Enter comments to include with this version
Type in any changes or information you want stored about the file or files you are checking in.
OK
Checks the selected files into the vault.
Cancel
Closes the Check In Files dialog box without checking files into the vault.
Include Children
Applies the vault operation to all files on which the selected file depends.
Include Parents
Applies the vault operation to all files that depend on the selected file.
Direct Parents Only
Applies the vault operation to only the files that depend on the selected file within one level. Include Parents must be selected for this option to be available.
Create DWF Attachment
Creates and attaches a .dwf file to the design file being checked in.
Apply to All Files
The .dwf attachments are only created for files that have changed or for files that do not have .dwf files published already. This option must be turned on to create .dwf files for children. This option is on by default.
Check In Files
You can manually check mail items into vault.
Select one or multiple mail items and click Check In from the Autodesk Vault ribbon.
If the mail does not exist in the vault yet, you are prompted to select a location for the mail in the vault. In the Select Vault Location dialog box, select a vault folder or click New Folder to create a folder in the vault.
Click OK.
For Office 2007 and Office 2010, select Check In from the Autodesk Vault ribbon.
Use Check In for adding files to the vault for the first time and to check in a file that you have checked out.
You can check in your updates and keep the file checked out to you by selecting the Keep files checked out option on the Check In dialog box. When you are finished with your edits, check the file back into the vault. This makes the file available for another user to check out and for other team members to get the latest version of the file.
Access: |
You must be logged into the vault to add a file or check in a file to a vault. |
Vault Location |
Specifies the location of the files |
Right-click menu |
Options available from the context menu are dependent on the way the command was accessed. |
Check All: Selects all the files to be checked in. |
|
Uncheck All: Cancels the selection of all files that have a check mark. |
|
Check: Checks the selected file. |
|
Uncheck: Unchecks the selected file. |
|
Expand All: Expands all browser folders nested under the selected item. |
|
Collapse All: Collapses all browser folders nested under the selected item so that the contents are not displayed. |
|
Keep files checked out |
Keeps the files checked out after you check them into the vault. You can check in your changes so that others can get your latest changes. |
Close files and delete working copies |
Deletes the local copy of the file once it is checked in to the vault. If there are restrictions on a file that prevent it from being deleted, you are notified that the file cannot be deleted. If this option is selected when checking in a host file, all of the children will be deleted as well. Note: Do not turn on the Close files and delete working copies setting when checking in files if you are using a shared working folder. Deleting the working copy from a shared working folder may delete files accessed by other users.
|
Settings |
Specifies options that apply to the Check In operation, such as the folder structure to use, whether or not visualization files are automatically attached, and data extraction options. |
Checking a file into the vault for the first time Displays options for specifying how you want files added to the vault. These options are only available when you are checking in files for the first time. |
|
You cannot have two or more files with the same name in the same folder. | |
Enter comments to include with this version |
Text entered here is added to the Comment property and associated with this version of the file in the vault. |
Check a File into a Vault