To Export to Microsoft® Word Using Serial Letter

To insert merge fields and export industry model data to Word Serial Letter

1. In the Maintenance workspace, open an industry model drawing or an enterprise industry model project.
2. Open a feature class form and select the records for the serial letter.
3. On the Feature Class Form Toolbar, click Tools > Export > Word Serial Letter.

   Two Microsoft Word documents open.

4. Navigate to the <topobase_client>\Data\Word folder.

   In the folder, Tablename.dat is the data for the Serial Letter and Tablename.dot is the template for the Serial Letter.

5. Close the blank file that opened when you started Microsoft Word.
6. Open the Tablename.dot file.
   Note: You must open the (*.dot) file inside Microsoft Word. Do not double-click the filename outside of Word.
7. Click Yes and OK.

   Now you can insert the Serial Letter data columns using the Microsoft Word toolbar and create the Serial Letter.

8. Save the (*.dot) template file.

   You perform these steps only once to create the template document.

   When you click Tools > Export > Word Serial Letter in the Feature Class Form Toolbar again, the template you just created appears with the (*.dot) file you designed.

9. In Microsoft Word, on the Mail Merge toolbar, click the Insert Merge Fields icon and select the fields (attributes) to use in the serial letter.
10. On the Feature Class Form Toolbar, click Tools > Export > Word Serial Letter again.

    Close the (*.dot) without saving. The serial letter is generated and ready to print.

    You can modify the <table_name>.dot template at any time.