Learn about managing ownership for your workgroups.
To change an entity in a connected workgroups environment, the workgroup must have ownership of that entity. When taking ownership of an object the user selects the length of time in which no other workgroup can take ownership. This length of time is called a lease. At the end of a lease the current owner maintains ownership until another user requests ownership of that object. If the lease is expired, the requesting workgroup takes ownership of that object.
There are two types of ownership in a connected workgroup environment, ownership of specific entities (i.e., files, folders, items, change orders, and custom objets), and ownership of administrative objects.
When performing an edit operation on an entity that is not owned by your workgroup, but for which the lease has expired for the owning workgroup, ownership is transferred automatically and the edit operation succeeds. If the databases are not in sync, however, ownership is still transferred but the edit operation is canceled.
Refer to Manage Ownership for more information on changing ownership for files, folders, items, change orders, and custom objects.
Administrators can control the length of the lease time over administrative objects in a workgroup setting. An administrative object is any component of the vaulting system which grants a user control over how a vault is set up for access and how users interact with it.
There are two levels for administrating objects: vault level administration and global level administration.
Vault Level Administration
Vault level administration allows the administrator to determine the length of lease on these objects.
Global Level Administration
Global level administration allows the administrator to determine the length of lease on these objects:
To obtain control of any vault or global objects, the administrator must select the lock icon in the lower left corner of the Vault Settings or Global Settings dialog. The workgroup of an administrator must have administrative control of the object to access control of an object lease.
| Lock Status | Meaning |
|---|---|
|
Closed |
Workgroup of the administrator does not have ownership of the administrative object. |
|
Open |
Workgroup of the administrator has ownership of the administrative object. |
|
No Lock |
Replication not enabled on the server. |
Before you can determine the lease length on individual administrative objects, you must first claim administrative ownership for the workgroup.