Map Folders with the Outlook Vault Add-in

When you map the Outlook folder to a Vault folder, new email items that are checked into the vault are automatically stored in the corresponding vault folder. You can create new mappings and remove existing mapping on the Outlook Folder Mapping dialog.

Learn about the Outlook Folder Mapping Dialog

You can perform the following tasks on the Outlook Folder Mapping dialog:

• Click Add to open the Select Folder dialog and specify your folder mapping preferences.
• Click Remove to remove an existing mapping.
• Click OK to exit the dialog and apply the changes.
• Click Cancel to exit the dialog without applying the changes.

There are two options on the Outlook Folder Mapping dialog to help you streamline your work environment,

• Show check in dialog once item is received in Outlook folder–When selected, the Check-in dialog appears whenever a new email item is received . If unselected, the email items are checked into the Vault automatically.
  Note: The default option of "Show check in dialog once item is received in Outlook folder" is unchecked.
• Show prompt message once item been removed from Outlook folder–When selected, a message box appears with the reminder that "A mail item has been removed in Outlook. Please remove it from the Vault manually." If unselected, no message appears when deleting or removing an email item from an Outlook folder.
  Note: The default option of "Show prompt message once item been removed from Outlook folder" is checked.

Add a New Folder Mapping

1. Click Add on the Outlook Folder Mapping dialog .
2. Select an Outlook folder and click "OK." The "New" button will create a new outlook folder.
3. Select an existing location from the list of vault folders or click Add Folder to create a new vault folder, and then click OK. 
4. Click OK on the "Outlook Folder Mapping" dialog to save the changes. 

Note: If you map a calendar folder to a Vault folder, when you accept or decline the request you may be notified that a mail item has been removed in Outlook, and that it should be removed from the Vault.