About Project Item State Icons

The project item state icons in the Prospector tree identify the state of a local project drawing in relation to the master copy in the Vault database.

The icons are displayed next to drawings that have been added to the project, indicating the state of the drawing on your system (your local copy) in relation to the latest version of the master copy of the drawing in the Vault database.

An icon that is displayed next to a project object (in a project object collection, such as Surfaces or Alignments) indicates the state of the project object’s source drawing.

The project item state icons are shown in the following table:

Icon	Meaning
	If no icon is displayed, then the drawing has been added to the project, but you do not have a local copy.
	The drawing is available to be checked out, and the version of the master copy in the Vault database matches your local copy.
	The drawing is available to be checked out, but your local copy is newer than the latest version in the Vault database. This usually means that you changed the local copy without checking it out.
	The drawing is available to be checked out, and your local copy is older than the latest version in the Vault database.
	The drawing is checked out to you, but you do not have a local copy of the object.
	The drawing is checked out to you, and the version of the drawing in the Vault database matches your local copy.
	The drawing is checked out to you, and your local copy is newer than the latest version in the Vault database. This usually means that you have changed the drawing since you checked it out.
	The local copy of the file is the released version of the latest revision, but it is not the latest version of the latest revision. This typically happens when you have a local copy of the released version but a quick change has been executed by another user.
	The file is not in the vault. You can add the file by using the Check In feature.
	The local copy is a historical revision of the leading revision in the vault.
	The local copy of the file does not match the latest version in the vault. Use the Refresh from Vault feature to obtain the latest version of the file.
	The file is locked and the local copy is up-to-date.
	The file is locked and the local copy is not up-to-date.
	There has been an unexpected result with the file (e.g., the local file has been changed without being checked out). See the tooltip for more information.
	The drawing is checked out to you, and your local copy is older than the latest version in the Vault database.
	The drawing is checked out to someone else, and you do not have a local copy.
	The drawing is checked out to someone else, and your local copy matches the latest version in the Vault database.
	The drawing is checked out to someone else, and your local copy is newer than the latest version in the Vault database.
	The drawing is checked out to someone else, and your local copy is older than the latest version in the Vault database.
	The centreline alignment data file contains a removed data shortcut reference that is not present in the Civil 3D drawing. Tip: To fix these Vault data shortcuts, check out and repair affected drawings.

When your drawing contains a reference to a shared object, and the local copy of the source drawing becomes out of date, is displayed next to the drawing name in the Prospector project tree. This generally occurs when someone adds a newer version of the project object’s source drawing to the project. You can synchronize drawing data to update the reference object.

The Project Collection List Views

Use the list views displayed in the Projects collection to obtain information about the drawings and shared objects in the project.

Note: To view the Projects collection in the Prospector tree, select Master View from the list at the top of the Prospector tab.

Click a collection in the Prospector tree Projects collection to display a list view.

If the selected item is a project, the following information is displayed in the list view:

• Project name
• Description
• User name of the person who created the project
• Date the project was created

If the selected item is a collection or folder containing drawing files, the following information is displayed in the list view:

• Name
• Version
• User name of the person who created this version
• Date checked in
• Comment

If the selected item is a collection containing shared objects, the following information is displayed in the list view:

• Object name
• Source drawing name
• Description