When you are working on a large project, the project may be hosted on a network server and accessed by multiple users simultaneously. For a seamless workflow, keep these points in mind:
- Keep the project tree current: When multiple users are working on a project simultaneously, it is possible that one user’s view of the project will not reflect changes made by another user.
For example, user 1 might be adding/moving/deleting constructs in a project at the same time that user 2 is annotating sheets. User 2 is not notified that the coworker has removed some constructs from the project. If user 2 tries to open a removed construct from the Project Navigator on his machine, an error message results.
To prevent this situation, refresh the Project Navigator by clicking
(Refresh Project) so that all items are updated to reflect the current project status. - Icons reflect the status of drawings: A lock symbol is automatically appended to the drawing icon if the drawing is in use. When you hold the cursor over the drawing name, a tooltip displays information about the drawing file.
- Access restrictions on the network server: You can limit other users’ ability to edit and delete project files by using network permissions. You can limit the Delete rights for the entire project, so that users cannot delete files from the project or move files around within the project. You might consider limiting Delete rights to the top project folder (containing the APJ file) while allowing deletions in the subfolders.
- Mapped drives: The Drawing Management feature supports working with mapped drives. You can place the project APJ file or project drawings on a mapped drive and mirror the server information for users in multiple locations.