Double-click the field in the text to display the Insert Field dialog box. Or, place the cursor where you want the field text to appear and right-click. Click Insert Field.
In the Field dialog box, in Field Category, select All or select a category. Sets the types of fields to be listed under Field Names (for example, Date & Time, Document, and Objects).
The fields in the selected category are displayed in the Field Names list.
In the Field Names list, Select a field name to display the options available for that field.
Preview. Displays the current value of the field, or displays an empty string (----) if the field value is invalid. The label for this item can vary based on the selected field name. For example, when Date is selected in the Field Names list, the label is Format and the selected date format is displayed; for example, M/d/yyyy.
Format. Lists options for display of the value of the field. For example, date fields can display the name of the day or not, and text strings can be uppercase, lowercase, first capital, or title case. The value displayed in the Fields dialog box reflects the format that you select.
Field Expression. Displays the expression that underlies the field. The field expression cannot be edited, but you can learn how fields are constructed by viewing this area.
Click OK to insert the field.
The field displays its current value in the text when the Field dialog box closes.