Use sheet lists to schedule the sheets in the project and pre-populate sheets in the list as placeholders.
This video demonstrates the following:
Use sheet lists to schedule the sheets in a project.
You can also add placeholder sheets to a sheet list to either represent sheets that are in the document set but not in the project, or sheets that will be added to the project later.
To create a sheet list, select the View tab, then click Schedules > Sheet List. Select the fields for the sheet list. In this case we'll select the sheet number and the sheet name. All of the sheets currently in the project are listed.
When a project has consultants who are providing sheets to the document set, but are working in their own Revit model, you can include placeholder sheets, so their sheets are included in the sheet list. Click Insert Data Row to add a placeholder sheet. Then, enter the number and name for the sheet. Add sheets to the sheet list as required. Additional sorting of the sheet list may be desired.
In this example, the sheets will be sorted by discipline, so an additional field is needed. On the Fields tab, add the Designed By field. On the Sorting/Grouping tab, select to sort by the Designed By field and then the Sheet Number. This sorting logic will group the sheets by discipline and then in ascending numerical order. Select Header and Blank line to separate the sections of the sheet list. Complete the Designed By field. If additional sorting is required, you can add other fields or a project parameter.
In this example, a project parameter Discipline Sort Order is used to further refine the sheet list. You can hide a field in the sheet list. Select the Formatting tab, then select the field to be hidden, and select the Hidden field check box.
In this example, both fields used for sorting are also hidden. In the Project Browser, click the sheet list title, and drag it to place the list on a sheet. In this example, the grid lines of the sheet list were turned off in the appearance properties before it was placed. If a sheet list includes placeholder sheets, these can be used when creating sheets in the project. Click New Sheet, and in the New Sheet dialog, select a placeholder sheet. A sheet is created with the properties defined by the placeholder sheet.
Use sheet lists and placeholder sheets to organize and report your documentation set.