Roll Back the Lifecycle State of a File

Return a file to a previous lifecycle state with the Roll Back Lifecycle State Change command.

When a file is rolled back, it:

• returns to the file version associated with the rolled-back state
• returns to the security, lifecycle definition, and revisions scheme associated with the rolled-back state
• retains any property definitions associated with the current version.

The current version of the file is deleted when the file is rolled back to a previous state.

Rules for Rolling Back a File Lifecycle State

The lifecycle of a file can be rolled back if:

• the file is currently checked in.
• no parent versions consume the current child version that you want to roll back.
• the previous lifecycle state has not been deleted.
• the file is not in definition.
• there is no label on the current version of the file.
• the administrator has not enabled the Restrict File and Item Lifecycle State Changes to Change Orders option.

See Configure Restrictions for Lifecycle State Changes Using Change Orders for more information.

Roll Back a File's Lifecycle State

You must be a Document Manager Level 2 or Administrator to roll back a file's lifecycle state.

1. Select a file in the main view and select Actions > Roll Back Lifecycle State Change.

   A dialog displays describing to which state the file will be rolled back.

2. Click Continue to complete the lifecycle state rollback.