About Managing Sheet Sets in Networked and Cloud Environments

The associations and information that define a sheet set are stored in a sheet set data (DST) file. The first time you create a new sheet set, the default sheet set storage folder, AutoCAD Sheet Sets, is created in the default location: your My Documents folder.

Using Sheet Sets in a Networked Environment

When you manage sheet sets in a networked environment, each team member should have access to the DST file and the drawing template (DWT) files associated with the sheet set:

• Each team member can open the sheet set to load the information from the DST file into the Sheet Set Manager.
• When all team members have access to the sheet set DWT files, new drawing files and their sheets can be created using the same drawing template file, standardizing page setups.

Logical Drive Naming

If different users access the same sheet files through different logical drives, they receive prompts to resave the sheet set using their own logical drive. To avoid unnecessary saving, users should map the same logical drives whenever possible.

Working and Managing Cloud Sheet Sets

Cloud storage for sheet sets offers streamlined management and enhanced collaboration. The Sheet Set Manager allows efficient work with cloud-stored sheet sets.

Cloud storage offers several benefits:

• Enhanced collaboration with access and updates to sheet sets from any location.
• Real-time synchronization, ensuring up-to-date information for all team members.
• Flexibility to work online for collaborative projects or offline for isolated tasks as needed.

Sheet Set Status

Any changes made by team members temporarily open and update the DST file. When the DST file opens, a lock icon appears next to the sheet set name in the Sheet Set Manager:

	A green dot indicates that your session of the Sheet Set Manager has temporarily locked the DST file.
	A red dot indicates that another team member's session has temporarily locked the DST file.
	A yellow dot indicates that the sheet is in a special state, such as being set to Read-Only.

A multi-user icon next to the sheet set name indicates that multiple users are actively working on the sheet set.

Other team members automatically see changes to the sheet set.

Sheet Status

Sheet status data is available to all team members and displays in the tree view. The status indicates:

	The sheet is available for editing.
	The sheet is locked.
	The sheet is missing or found in an unexpected location.

Note: If a network issue or unexpected program termination occurs, a false lock icon may display. If you suspect a problem, click the sheet to display more information. Sheets that other team members are actively working on automatically poll for status changes, updating the tree view. To manually refresh the sheet status, click Refresh on the Sheet List or Model Views tab.

Working Without the Sheet Set Manager

Sheet sets remain usable by team members without network or Sheet Set Manager access. Relevant DST file information caches in each drawing file, preserving sheet set information, such as custom properties.

After members change the DST file, drawing files might need updating. Update a sheet by opening and saving it. Update all sheets automatically using the Resave All Sheets option. Ensure all drawing files used in the current sheet set are closed by other users before performing this operation.

Leveraging both networked and cloud environments streamlines drawing set management, improves team coordination, and maintains an organized workflow across project phases. Combining both methods optimizes overall efficiency and productivity.