Permanently delete items from the Trash Bin to free up storage space. This action cannot be undone, so ensure you no longer need the items before proceeding.

Empty the entire Trash Bin

Administrators can clear all items from the Trash Bin:

1. Access the Trash Bin

2. Right-click on the Trash Bin icon and select Empty Bin

3. Confirm the action when prompted

All items in the Trash Bin are permanently deleted and cannot be recovered.

Delete individual items permanently

Users with appropriate permissions can delete individual items:

1. Access the Trash Bin and select the specific item(s) to delete permanently

2. Right-click on the item(s) and select Permanently Delete

3. Confirm the action when prompted

The selected items are permanently removed from the Trash Bin.

User permissions

The following permissions allow users to delete entities permanently:

• File Delete Conditional
• File Delete Unconditional

Contact your Vault administrator if you need these permissions.

Best practices for emptying the Trash Bin

Follow these guidelines when emptying the Trash Bin:

• Confirm recovery of any mission-critical content before emptying
• Regularly schedule emptying to optimize storage usage
• Communicate clear policies regarding retention and purging to all users
• Review Trash Bin contents before permanent deletion
• Consider setting up automatic emptying schedules for routine maintenance

Verify permanent deletion

After emptying the Trash Bin:

1. Confirm that the Trash Bin is now empty
2. Check that storage space has been freed up as expected
3. Document any items that were permanently deleted for audit purposes