Video Conference Links

Connect your meetings with Zoom or Microsoft Teams to enable remote participation. This page covers detailed configuration and troubleshooting for video conferencing integrations.

Tip: For quick setup steps, see Add a video conference link in Create Meetings.

Important: Meeting times may be displayed differently between the Meetings tool and your video conferencing platform. Always refer to the time shown in the Meetings tool.

Setup Requirements

For Zoom Integration

Before adding Zoom links to your meetings, install the Forma Build app in the Zoom Marketplace:

  1. Sign in to your Zoom account and navigate to the Zoom Marketplace.

  2. Search for Autodesk Forma.

    Zoom Marketplace showing Autodesk Forma app

  3. Click the app and select Install.

  4. Click Authorise to grant access permissions.

Once installed, you can add Zoom links directly to your meetings.

For Microsoft Teams

No additional setup is required for Microsoft Teams integration. You can add Teams links directly to any meeting.

To add video conferencing to your meetings:

  1. In Forma Build, click Meetings from the left navigation to open the Meetings tool.

  2. Either:

    • Click Create meeting to start a new meeting, or
    • Open an existing meeting from your list

  3. Click Add link and choose your preferred platform:

    Add video conference link drop-down menu showing Microsoft Teams and Zoom options

    For Microsoft Teams:

    • The system generates a Teams link automatically
    • Edit the link as needed using the pencil icon Edit icon

    For Zoom:

    • Sign in to your Zoom account when prompted
    • Authorise Forma Build access (first-time setup only)
    • The system creates a Zoom meeting and adds the link automatically

  4. Complete the remaining meeting details. See Create Meetings for full setup instructions.

Important: Adding a video conference link in the Meetings tool doesn't create calendar entries in Teams or Zoom. Participants will need to use the link provided in the meeting invitation.

Join a Video Conference

To join the video conference during a meeting:

  1. Open your meeting in the Meetings tool.
  2. Click the video conference link being displayed in the meeting details.
  3. Your default browser opens the video conferencing platform.

Video conference links are automatically included when you:

Manage Zoom Integration

Uninstall the Autodesk Forma App

To remove the Zoom integration:

  1. Sign in to your Zoom account and navigate to the Zoom Marketplace
  2. Either:
    • Search for Autodesk Forma and click the app, or
    • Navigate to Manage > Installed Apps
  3. Select Uninstall and confirm your choice
Note: Uninstalling the app will prevent you from adding new Zoom links to meetings, but existing links will continue to work.

Troubleshooting

Microsoft Teams: ‘Need Admin Approval’ Error

When adding a Microsoft Teams link, you may see a ‘Need admin approval’ message stating that Autodesk Forma – Meetings needs permission to access resources in your organisation.

This error occurs because your Microsoft organisation requires IT administrator approval before the Meetings app can access Microsoft Teams on your behalf. This is a Microsoft organisation permission setting, not an Forma Build permission issue.

To resolve this issue:

  1. Contact your IT department and ask them to approve the Autodesk Forma – Meetings app.
  2. Your IT administrator needs to grant consent for the OnlineMeetings.ReadWrite delegated permission in Microsoft Entra ID (Azure AD).

For technical details about the required permissions, IT administrators can refer to Microsoft's documentation on admin consent.

What's Next

After adding video conference links:

Parent page: Create Meetings