Design Collaboration Folder Actions

Setting up teams creates folder structures, as described here, which are critical for the share and consume workflows that underpin Design Collaboration. These folders are created in Document Management, meaning that teams working in Design Collaboration generally have no need to interact with them directly. However, some folder operations can be carried out on the folders in Document Management without affecting the Design Collaboration workflows.

Create folders

Team folders can be created manually in the Project Files folder or any of its subfolders. Teams can then be set up based on these existing folders. See Manage Teams for more information.

Note: Team folders can't use the Project Files folder itself, or, if you choose a different default location, that folder or its parent folders. Team folders also can't use folders that contain other team folders.

The following folders should not be created manually:

The Consumed folder is created automatically once a team has been created.
The Shared folder is created automatically when a Design Collaboration project is created. It can be either in the default Project Files directory, or another custom location.

Rename folders

The following folders can be renamed:

The shared and consumed folders.
Team folders.

Tip: If necessary, you can change a team name in Design Collaboration to match the name of the team folder. In the Project Admin module > Services tab, click Design Collaboration in the left panel, and then click the Team Setup tab. Click the pencil icon next to the relevant team name to edit it.

Models can also be renamed in Document Management, and the changes will be reflected in Design Collaboration.

Delete folders

Deleting the following folders is either not possible or not recommended:

The Project Files folder can't be deleted.
The shared and consumed folders shouldn't be deleted, as they are mandatory for share and consume workflows.
Team folders that are in use should not be deleted, especially when a team has shared or consumed packages.

Note: Share and consume workflows would continue to work short-term even if the shared, consumed, or team folders are deleted, as deleted folders are still available in the Deleted Items folder. But other project members would not be able to view the folders in Document Management or use them when linking models in Revit.

Tip: Teams can be deactivated rather than deleted. This hides the team from the timeline, but any packages that have been shared by this team and consumed by other teams are still available.
Teams and team folders that are not in use can be deleted by project administrators, but only if that team hasn’t shared or consumed any packages before.