Share Files and Folders

You can share files and folders with another project, other project members, or anyone with the link to empower more efficient collaboration across your projects.

1. In Files, select the checkboxes of the files or folders you want to share.

   Tip:
   • The ability to share and automatically sync with another project is only available for folders. So if you want to create an automation to sync with another project, select folders and files separately.
   • To share an earlier version of a file with another project, open the file you want to share instead and select Share from the More menu in the viewer. Learn more about how to access this menu in Share, Download, Print, and Compare Files.

2. Click the More menu at the top or next to the item and select Share.

   

3. You can now select whether you want to share with:

   • Other project members
   • Anyone else who isn't a project member
   • Other projects

   

Share Files and Folders with Another Project

Bridge is the enabling technology that allows you to easily share project information with other Autodesk Construction Cloud projects and accounts. Learn more about the Bridge tool.

To share with another project:

1. Select Another project from the Share dialog box.

2. (Optional for folders only) You can choose to automatically version up or add files in the target project when files in the selected folder are updated or added. Select Automatically sync updates to target project.

   Note:
   • The target project is the project that you choose to share with.
   • This will create a folder automation for each folder and each subfolder. You can manage this automation like pausing or deleting the automatic sync in the Bridge tool. Learn more

   

3. (For folders only) By default, Include subfolders will be selected so that all subfolders within the selected folders will be shared with the target project. Deselect this option if you don't want to share any subfolders.

4. (Optional) Enter a title. A title will help you track what is shared in the Outgoing tab in the Bridge tool. Learn more in Manage Outgoing Bridged Content.

5. Select a target project to add files to from the My projects or Bridged projects tabs.

   • My projects: Projects where you are a project member with Edit permission or higher

   • Bridged projects: Projects that are bridged to your current project

     Note: Selecting a bridged project will require a project administrator in the target project to accept the content you share. Learn more

6. If you select from My projects, select a target folder from the list that appears and click Select.

   Note:
   • If you select a naming standard enforced target folder and the holding area is not enabled in the target project, you can't share with that folder.

7. Check your selected items and resolve any errors. Click Add folders to add other folders or click to remove selected items.

8. (Optional) Enter a message about the shared files or folders to provide context to the recipients. The message will appear in relevant emails and on the Detail page in Bridge.

9. Click Share. You will receive an email when all the items are added to the target project.

Next, in the Bridge tool, you can track the files and folders you share using the Outgoing tab. If you chose to create an automation, you can manage that automation, including pausing or deleting the sync. Learn more in Bridge Automations.

View project sync status

You can see if a file or folder is synced to or from another project in the Files tool. The Indicators system attribute shows left or right arrow values to show the direction of the sync.

→ : The right arrow shows that the file or folder is syncing to one or more named projects.

← : The left arrow shows that the file or folder is syncing from another project.

Hover the icon to see more information about the sync status and which project the file or folder is syncing to or from. Click See details to view more information in the Bridged projects tab of the Bridge tool where you can more easily manage automatic syncing to and from projects.

Share with Project Members

Select Project members with view-only access or higher to email or copy links to files or folders.

Select one of the following version options:

• Current version at time recipient opens
• Current version at time of sharing

To email members individually, through their role, or company affiliation:

1. Click the email tab
2. Click the Recipients field
3. Select the checkboxes next to any user, role, or company, or start typing to bring up suggestions.
4. Click Save after your selections are made.
5. Add a note if necessary.
6. Click Send.

To copy links:

1. Click the Link tab.
2. Copy individual links or Copy all.
3. Click Close.

You can now paste the links from your clipboard to share with other project members.

Share with Anyone

When sharing with the public, anyone receiving the link may access, download, or further share the link.

A project administrator needs to enable public sharing by doing the following:

1. Click Files from the left navigation to open the Files tool.

2. On the right of the screen, click the Settings drop-down and choose Advanced Settings.

   Note: For more information, see Advanced File Settings.

3. Enable public links for files by clicking the toggle to On.

4. Select how long you want the links to be valid up to 365 days.

Once public sharing is enabled, members with View + Download permissions can generate links to share files and folders with anyone.

1. Select Anyone with the link from the share dialog box:

2. Click the Link expires field to specify the date when the links will expire.

3. Select one of the following version options:

   • Current version at time recipient opens
   • Current version at time of sharing

You can either email the links or copy them to your clipboard to share through another method.

• Email: Click the Email tab. Enter the email addresses of the recipients separated by a comma. Add a note if necessary and click Send.

• Copy links: Click the Link tab. Either Copy individual links, or click Share all to create a link to all the shared items. You can paste the links from your clipboard to share as required.

When the recipient opens a shared link, they'll access a landing page where they can download individual files or Download all files.

Delete links shared with the public

You can delete the links to folders and files you've previously shared publicly.

1. Select the checkboxes of the previously shared files and folders.
2. Click the More menu above the main list of files and choose Delete shared links.
3. Click Delete to confirm.