Save Extracted Files

The final step in the extraction process is to save your drawings to folders. These can include folders with a naming standard applied.

After your drawings are extracted and saved to a folder, automatic hyperlinks will be turned on for that folder and all its subfolders. This means that any sheet number callouts are automatically converted into links if they reference drawings with the same sheet number attribute value in the folder and its subfolders. See Automatic Hyperlinks Settings for more details.

Before you click Save in the Review and Edit Attributes area:

• Remove any pages that you don't want to extract

• Check that the attributes and values you want are captured

• Edit or bulk edit attributes values if necessary

• Ensure that there are no sheet number or custom attribute errors for any of the pages. If the Save button is disabled, you need either need to remove those pages or to resolve these errors before continuing.

  Important: The Sheet number and Sheet title attributes will be created in the target folder if they don't already exist. The sheet number attribute value is required to generate automatic hyperlinks to other drawings. If Sheet number and Sheet title already exist as custom attributes in the project, their values will be overwritten.

• Multipage PDFs Only
• Single Page PDFs Only
• Multi and Single Page PDFs
• Save to a Folder with a Naming Standard or Required Attributes Applied

Multipage PDFs Only

Members can save pages as individual PDF files to a folder or a new subfolder along with the captured attributes.

1. Select either Save selected pages only or Save all pages as necessary.

   

2. Click Browse to select a target folder.

   You can select a folder if you have Edit permission or above, or click the More menu of that folder to:

   • Add subfolder: Creates a subfolder with the naming format file name (Extract). For example, for file name, 5 - Drawing Package Example3.pdf, the subfolder will be named 5 - Drawing Package Example3.pdf (Extracted). You can edit the subfolder name as desired.
   • Rename: Enables you to rename a folder.
   • Delete: Deletes the folder.

   

3. Click Select

4. Click Save

   If you've selected a folder with a naming standard applied or required attributes, you'll need to check and correct any non-compliant attributes values in the file validator before the files display in the target folder. See the Save to a Naming Standard Enforced Folder section for more details.

   Your files will save using the sheet number as the file name. Once you've files are saved, you will be redirected to the relevant folder in the Files tool.

Single Page PDFs Only

If you are saving pages from single page PDFs, only the attributes will save to the existing PDF file as no new file is created.

Once the attributes are saved, you will be redirected to the folder where you can see the existing file with the captured attributes and values.

Multi and Single Page PDFs

If you've selected a mix of multi and single page PDF drawings to extract, you'll be asked to select a folder in the save process.

• Single page PDFs: The source PDF drawing files will remain in their original folders and the captured attributes will be saved to those PDFs.
• Multipage PDFs: The pages will be saved as individual PDF files and saved in the selected target folder along with the captured attributes. If you've selected a folder with a naming standard applied, you need to check and rename files in the file validator before they display in the target folder. See the following section for details.

Save to a Folder with a Naming Standard or Required Attributes Applied

Members can save the files created from a drawing multipage PDF to a folder with a naming standard or attributes set as required

1. Select either Save selected pages only or Save all pages as necessary.

2. Click Browse to select a target folder. You can only select a folder if you have Edit permission or above.

   

3. Click Save.

   The file validator opens to check if the file attributes comply with the naming standard or required attributes, and for other errors.

   

   See Validate Files Names and Required Attribute Values for more details about how to rename files.

   If the holding area is turned off, all the files will need to conform to the naming standard to allow you to save them to the target folder.

   If the holding area is turned on, you can skip renaming the files and click Save. However, the nonconforming files won't display in the target folder until they are renamed correctly in the holding area.