Manage viewable translations of documents

In Upchain, you can manage virtually any type of file as a document within a project. However, only some file types may be viewed in the PDF Viewer. Therefore, you may associate a document that is compatible with the PDF viewer to another document so that it acts like its "translation". This enables you to view a version of the document in the PDF Viewer while still managing the original in Upchain.

For example, if you want to share an Adobe Illustrator file with your team, you may add the .AI file as the original document and then attach a translation such as a PDF or image file.

Important notes regarding document translations

The following information about translations should be noted as you read through the rest of this topic.

• You cannot attach a translation to a published or archived document.
• The translation is associated with the specific document version that was the latest at the time you uploaded the translation. Each new version of the original document will require its corresponding translation to be manually uploaded again.
• A translation's version number increments each time a translation with the same file name is attached to the original document.
• Cloning the original document replicates the original document and the latest version of the translation. If there are multiple versions of the translation, these are not cloned.
• If a document has multiple translations, only the most recent gets automatically updated if the document is modified.
• In order to view a translation in the PDF Viewer, the translation file must be in one of the supported formats.

Attach a translation to a project document

Attach a translation for a document in Upchain Web from a project's Documents tab in one of two ways:

• Using the Import Viewable Files function
• Using the Import new translation button ().

Attach a translation using Import Viewable Files

1. Use your preferred method to create the document's translation.
2. In Upchain, beside the document with which you want to associate a viewable translation, click more actions () and select the Import Viewable Files.
3. In the Add Translations dialog, click Add Documents.
4. In the file explorer, navigate to the location of the translation file and click Open.
5. Click OK.

The translation is added to the Linked documents and translations section of the original document's details pane.

Attach a translation using the Import new translation button

1. Use your preferred method to create the document's translation.
2. In Upchain, locate the document you want to associate a translation to and select it to open its details pane.
3. Open the Linked documents and translations tab.
4. In the Translations section, click Import new translation .
5. In the Add Documents window, click Add Documents.
6. In the file explorer, navigate to the location of the translation file and click Open.
7. Click OK.

The translation is added to the Linked documents and translations section of the original document's details pane.

Attach a translation to a document associated with a CR or CN

If a change request (CR) or change notice (CN) has a document associated with it, you may follow these steps to attach a translation to the original document.

1. Locate and open the CR/CN.
2. Open the Documents tab of the CR/CN.
3. Locate and click the document to open its details pane.1. Open the Linked documents and translations tab.
4. In the Translations section, click Import new translation .
5. In the Add Documents window, click Add Documents.
6. In the file explorer, navigate to the location of the translation file and click Open.
7. Click OK.

The translation is added to the Linked documents and translations section of the original document's details pane.

View a translation

1. Locate the document in the project, CR, or CN and click it.

   The document details pane opens.

2. Open the Linked documents and translations tab.

3. In the Translations section, locate the translation you want to view.

4. (Optional) Click the version drop-down list to see all available versions listed from latest to earliest and select the required version from the drop-down list.

   

5. Click View .

   The chosen version of the translation opens in the PDF Viewer.

Download a translation

1. Locate the document in the project, CR, or CN and click it.

   The document details pane opens.

2. Open the Linked documents and translations tab.

3. In the Translations section, locate the translation you want to download.

4. (Optional) Click the version drop-down list to see all available versions listed from latest to earliest and select the required version from the drop-down list.

5. Click Download .

6. Depending on your browser, you may choose where to save the translation.

   The chosen version of the translation is downloaded to your computer.

Clone a translation

When a document is cloned, a duplicate version is created with a new document number. When the original document is cloned, its translations are cloned along with it. If there are multiple versions of the translation, only the latest version of the translation is cloned. If a document has multiple translations then the latest version of each translation is cloned along with the document.

See Cloning documents and folders.

Remove a translation

1. Locate the document in the project, CR, or CN and click it.

   The document details pane opens.

2. Open the Linked documents and translations tab.

3. In the Translations section, locate the translation you want to remove and place your pointer over the translation's name.

4. Click Remove translation that appears to the left side of the translation's name.

5. In the Confirm dialog, click OK.

   The translation and all of its versions are removed from Upchain.