Manage Prompts and Suppress Dialogs

You can streamline your Vault environment by configuring common prompts and suppressing certain dialogs.

Manage Prompts

There are several ways to streamline your vault workflow. You can specify the default response for common dialogs so that every time certain dialogs are displayed, your preferred response is the default selection. You can also specify which commands are automatically performed without prompting you for input, reducing the number of times you need to directly interact with the vault.

Vault Client

  1. The frequency with which a prompt is displayed can also be specified at the time that the prompt is displayed. If you expand the prompt, you can select:

    • Always prompt
    • Don't prompt again this session
    • Don't ever prompt again  

    The default is Always prompt. If you select Don't ever prompt again, the answer you select for the prompt is set as the default answer and the command is performed automatically using the default answer without prompting you from this point forward. The default answer and prompt frequency can be changed in the Manage Prompts dialog box.

    You can manage the prompt responses and automation in the Manage Prompts dialog box. In addition to the default responses, you can also specify how often a prompt is displayed. By combining the default response for the most common prompts as well as how often you are prompted for a response, you can automate elements of your workflow, creating a transparent vault experience.

    From within Autodesk Vault, select Tools  Options.
  2. In the Options dialog box, click Prompts.
  3. In the Manage Prompts dialog box, select a command. The dialog lists all of the prompts related to most file-based commands such as checking out and checking in. The text for the related prompt is displayed in the column next to it as well as at the bottom of the dialog.
  4. The Response column shows the current default response for the prompt. Select a default response from the drop-down list.
  5. The Frequency column shows how often the prompt is displayed during a work session. The default is Always Prompt, meaning the dialog box is always displayed with the selected default response highlighted. Select Never Prompt to carry out the command related to the prompt using the selected default response without ever displaying the dialog box.
  6. Click OK.

AutoCAD Vault Add-in

  1. The following prompts can be suppressed, making your vault experience more transparent within your everyday tasks:

    • Check In
    • Check In on file close

    Each prompt has settings associated with it. You can specify default values for these prompts and choose whether or not they actively prompt you while working with files in a vault.

    The frequency with which a prompt is displayed can be specified at the time that the prompt is displayed. If you expand the prompt, you can select:

    • Always Prompt
    • Never Prompt

    The default is Always prompt. If you select Never Prompt, the answer you select for the prompt is set as the default answer and the command is performed automatically using the default answer without prompting you from this point forward. The default answer and prompt frequency can be changed in the Manage Prompts dialog box.

    You can manage the prompt responses and automation in the Manage Prompts dialog box. In addition to the default responses, you can also specify how often a prompt is displayed. By combining the default response for the most common prompts as well as how often you are prompted for a response, you can automate elements of your workflow, creating a transparent vault experience. 

    Select Vault Options from the Autodesk Vault ribbon.
  2. In the Options dialog box, click Prompts.
  3. In the Manage Prompts dialog box, select a command. The dialog lists all of the prompts related to most file-based commands such as checking out and checking in. The text for the related prompt is displayed in the column next to it as well as at the bottom of the dialog.
  4. The Response column shows the current default response for the prompt. Select a default response from the drop-down list.
  5. The Frequency column shows how often the prompt is displayed during a work session. The default is Always Prompt, meaning the dialog box is always displayed with the selected default response highlighted. Select Never Prompt to carry out the command related to the prompt using the selected default response without ever displaying the dialog box.
  6. Click OK.

Inventor Vault Add-in

  1. The frequency with which a prompt is displayed can also be specified at the time that the prompt is displayed. If you expand the prompt, you can select:

    • Always Prompt
    • Never Prompt

    The default is Always prompt. If you select Never Prompt, the answer you select for the prompt is set as the default answer and the command is performed automatically using the default answer without prompting you from this point forward. The default answer and prompt frequency can be changed in the Manage Prompts dialog box.

    You can manage the prompt responses and automation in the Manage Prompts dialog box. In addition to the default responses, you can also specify how often a prompt is displayed. By combining the default response for the most common prompts as well as how often you are prompted for a response, you can automate elements of your workflow, creating a transparent vault experience. 

    Select Vault Options from the Autodesk Vault ribbon.
  2. In the Options dialog box, click Prompts.
  3. In the Manage Prompts dialog box, select a command. The dialog lists all of the prompts related to most file-based commands such as checking out and checking in. The text for the related prompt is displayed in the column next to it as well as at the bottom of the dialog.
  4. The Response column shows the current default response for the prompt. Select a default response from the drop-down list.
  5. The Frequency column shows how often the prompt is displayed during a work session. The default is Always Prompt, meaning the dialog box is always displayed with the selected default response highlighted. Select Never Prompt to carry out the command related to the prompt using the selected default response without ever displaying the dialog box.
  6. Click OK.

Vault Office

    The frequency with which a prompt is displayed can also be specified at the time that the prompt is displayed. If you expand the prompt, you can select:
    • Always Prompt
    • Never Prompt

    If you select Never Prompt, the response you select for the prompt is set as the default response and the command is performed automatically using the default response without prompting you from this point forward.

    You can also manage the prompt responses and automation in the Manage Prompts dialog box. In addition to the default responses, you can also specify how often a prompt is displayed. By combining the default response for the most common prompts as well as when you are prompted for a response, you can automate elements of your workflow, creating a transparent vault experience.

  1.  Select Options from the Autodesk Vault ribbon.
  2. In the Options dialog box, click Prompts.
  3. In the Manage Prompts dialog box, select a command. The dialog lists all the prompts related to most file-based commands such as checking out and checking in. The text for the related prompt is displayed in the column next to it as well as at the bottom of the dialog.
  4. The Response column shows the current default response for the prompt. Select a default response from the drop-down list.
  5. The Frequency column shows how often the prompt is displayed during a work session. If the frequency is set to Always Prompt, the dialog box is always displayed with the selected response highlighted. Select Never Prompt to carry out the command related to the prompt using the selected response without ever displaying the dialog box.

Other Vault Add-ins

    Depending on your particular add-in, one or more prompts can be suppressed, making your vault experience more transparent with your everyday tasks.

    Each dialog has settings associated with it. You can specify whether or not the dialogs actively prompt you while working with files in a vault.

  1. Select Vault Options from the Autodesk Vault ribbon.
  2. Click Prompts to manage the default responses to prompts and the frequency with which you are prompted during your work session.

Suppress Dialogs

There are several ways to streamline your vault workflow. You can suppress common dialogs so that certain vault operations are performed automatically without displaying a dialog. You can also specify your preferred settings for that vault operation so that there is no need to directly configure preferences with each occurrence. 

Vault Client

The dialogs which can be suppressed are as follows:
  • Check In
  • Undo Check Out

Change Suppression Settings for the Check In Dialog Box

    When suppressing the Check In dialog box, you can specify how the corresponding vault operation affects the related files. The Check In operation is performed using the specified settings without prompting you.

  1. Select Tools > Options.
  2. On the options dialog box, select the Check In check box in the Dialog Suppression section.
  3. Click Settings for the Check In dialog box.

    The Settings for Check In dialog displays.

  4. In the Settings for Check In dialog box, specify if you want to keep the file checked out for further editing and whether or not to delete the local copy of the file once it is checked in to the vault.
  5. Select the Include Children check box to apply the vault operation to all files on which the selected file depends.
  6. Select the Include Parents check box to apply the vault operation to all files that depend on the selected file. If Include Parents is turned on, you can specify whether or not only the direct parents of the file are included or all parents of the file.
  7. Select the Include related documentation option to apply the vault operation to the related drawing files.
  8. Select the Include links option to apply the operation to files collected from links to files, folders, items, or change orders.  
    Note:

    This option is available only in Vault Workgroup, Collaboration, or Professional.

  9. Click OK.
  10. In the Options dialog box, click OK. 

Change Suppression Settings for the Undo Checkout dialog Box

    When suppressing the Undo Check Out dialog box, you can specify how the corresponding vault operation affects the related files. The Undo Check Out operation is performed using the specified settings without prompting you.

  1. Select Tools > Options.
  2. On the options dialog box, select the Undo Checkout check box in the Dialog Suppression section.
  3. Click Settings for the Undo Checkout dialog box.

    The Settings for Undo Checkout dialog displays.

  4. In the Settings for Undo Check Out dialog box, specify if you want to replace the local file with the version currently stored in the vault and whether or not to delete the working copy of the file. Select Replace Working Copy to reset any changes that were made to the working copy of the file.
  5. Select the Include Children check box to apply the vault operation to all files on which the selected file depends.
  6. Select the Include Parents check box to apply the vault operation to all files that depend on the selected file. If Include Parents is turned on, you can specify whether or not only the direct parents of the file are included or all parents of the file.
  7. Select the Include related documentation option to apply the vault operation to the related drawing files.
  8. Select the Include links option to apply the operation to files collected from links to files, folders, items, or change orders.  
    Note:

    This option is available only in Vault Workgroup, Collaboration, or Professional.

  9. Click OK.
  10. In the Options dialog box, click OK.

AutoCAD Vault Add-in

The following dialog boxes can be suppressed, making your vault experience more transparent within your everyday tasks:

  • Check In
  • Check In dialog on file close

Each dialog has settings associated with it. You can specify default values for these dialogs and choose whether or not the dialogs actively prompt you while working with files in a vault. 

Change Suppression Settings for the Check In Dialog Box

    When suppressing the Check In dialog box, you can specify how the corresponding vault operation affects the related files. The Check In operation is performed using the specified settings without prompting you.

  1. Select Vault Options from the Autodesk Vault ribbon.
  2. In the Options dialog box, click Settings for the Check In dialog box.
  3. In the Settings for Check In dialog box, specify if you want to keep the file checked out for further editing.
  4. Select the Include Children check box to apply the vault operation to all files on which the selected file depends.
  5. Select the Include Parents check box to apply the vault operation to all files that depend on the selected file. If Include Parents is turned on, you can specify whether or not only the direct parents of the file are included or all parents of the file.
  6. Select the Create DWF Attachment check box to create and attach a .dwf file to the design file being checked in. The .dwf attachments are only created for files that have changed or for files that do not have .dwf files published already. Select the Apply to all Files check box to create .dwf files for children. This option is on by default.
    Note: The paper clip icon is not displayed for automatically published .dwf files.
  7. Click OK.
  8. In the Options dialog box, click OK.

Change Suppression Settings for the Check In Dialog Box when Closing a File

    When suppressing the Check In dialog box, you can specify how the corresponding vault operation affects the related files. The Check In operation is performed using the specified settings without prompting you.

  1. Select Vault Options from the Autodesk Vault ribbon.
  2. In the Options dialog box, click Settings for the Check In dialog box.
  3. In the Settings for Check In dialog box, specify if you want to keep the file checked out for further editing and whether or not to delete the local copy of the file once it is checked in to the vault.
  4. Select the Include Children check box to apply the vault operation to all files on which the selected file depends.
  5. Select the Include Parents check box to apply the vault operation to all files that depend on the selected file. If Include Parents is turned on, you can specify whether or not only the direct parents of the file are included or all parents of the file.
  6. Select a Visualization Attachment preference:
    • Select the Create during check-in option to create and attach a .dwf file to the design file being checked in from the local workstation. The .dwf attachments are only created for files that have changed or for files that do not have .dwf files published already.
      Note: The paper clip icon is not displayed for automatically published .dwf files.
    • Select the Send to Job Server option to send the visualization publishing task to the Job Server, where the .dwf file will be created at a time specified by the Job Server Queue settings.
    • Select the Do not create option to disable sending the visualization task to the Job Server or creating the visualization file during check-in.
  7. Select the Apply to all Files check box to create .dwf files for children when checking files in from the local workstation or through the Job Server. This option is disabled when the Do not create option is selected.
  8. Click OK.
  9. In the Options dialog box, click OK.

Inventor Vault Add-in

The following dialog boxes can be suppressed, making your vault experience more transparent within your everyday tasks:

  • Check In
  • Undo Check Out
  • Check In dialog on file close
  • Check Out dialog on file open

Each dialog has settings associated with it. You can specify default values for these dialogs and choose whether or not the dialogs actively prompt you while working with files in a vault. 

Change Suppression Settings for the Check In Dialog Box

    When suppressing the Check In dialog box, you can specify how the corresponding vault operation affects the related files. The Check In operation is performed using the specified settings without prompting you.

  1. Select Vault Options from the Autodesk Vault ribbon.
  2. In the Options dialog box, click Settings for the Check In dialog box.
  3. In the Settings for Check In dialog box, specify if you want to keep the file checked out for further editing.
  4. Select the Include Children check box to apply the vault operation to all files on which the selected file depends.
  5. Select the Include Parents check box to apply the vault operation to all files that depend on the selected file. If Include Parents is turned on, you can specify whether or not only the direct parents of the file are included or all parents of the file.
  6. Select the Create DWF Attachment check box to create and attach a .dwf file to the design file being checked in. The .dwf attachments are only created for files that have changed or for files that do not have .dwf files published already. Select the Apply to all Files check box to create .dwf files for children. This option is on by default.
    Note: The paper clip icon is not displayed for automatically published .dwf files.
  7. Click OK.
  8. In the Options dialog box, click OK.

Change Suppression Settings for the Check In Dialog Box when Closing a File

    When suppressing the Check In dialog box, you can specify how the corresponding vault operation affects the related files. The Check In operation is performed using the specified settings without prompting you.

  1. Select Vault Options from the Autodesk Vault ribbon.
  2. In the Options dialog box, click Settings for the Check In dialog box.
  3. In the Settings for Check In dialog box, specify if you want to keep the file checked out for further editing and whether or not to delete the local copy of the file once it is checked in to the vault.
  4. Select the Include Children check box to apply the vault operation to all files on which the selected file depends.
  5. Select the Include Parents check box to apply the vault operation to all files that depend on the selected file. If Include Parents is turned on, you can specify whether or not only the direct parents of the file are included or all parents of the file.
  6. Select a Visualization Attachment preference:
    • Select the Create during check-in option to create and attach a .dwf file to the design file being checked in from the local workstation. The .dwf attachments are only created for files that have changed or for files that do not have .dwf files published already.
      Note: The paper clip icon is not displayed for automatically published .dwf files.
    • Select the Send to Job Server option to send the visualization publishing task to the Job Server, where the .dwf file will be created at a time specified by the Job Server Queue settings.
    • Select the Do not create option to disable sending the visualization task to the Job Server or creating the visualization file during check-in.
  7. Select the Apply to all Files check box to create .dwf files for children when checking files in from the local workstation or through the Job Server. This option is disabled when the Do not create option is selected.
  8. Click OK.
  9. In the Options dialog box, click OK.

Change Suppression Settings for the Check Out Dialog Box on File Open

    When suppressing the Check Out dialog box, you can specify how the corresponding vault operation affects the related files. The Check Out operation is performed using the specified settings without prompting you.

  1. Select Vault Options from the Autodesk Vault ribbon.
  2. In the Options dialog box, click Settings for the Check Out dialog box.
  3. In the Settings for Check Out dialog box, turn on Get Latest Version to always retrieve the most recent version before checking out a file.
  4. Select the Include Children check box to apply the vault operation to all files on which the selected file depends.
  5. Select the Include Parents check box to apply the vault operation to all files that depend on the selected file. If Include Parents is turned on, you can specify whether or not only the direct parents of the file are included or all parents of the file.
  6. Click OK.
  7. In the Options dialog box, click OK.

Change Suppression Settings for the Undo Check Out Dialog Box

    When suppressing the Undo Check Out dialog box, you can specify how the corresponding vault operation affects the related files. The Undo Check Out operation is performed using the specified settings without prompting you.

  1. Select Vault Options from the Autodesk Vault ribbon.
  2. In the Options dialog box, click Settings for the Undo Check Out dialog box.
  3. In the Settings for Undo Check Out dialog box, specify if you want to replace the local file with the version currently stored in the vault. Select Replace local copy to reset any changes that were made to the local copy of the file.
  4. Select the Include Children check box to apply the vault operation to all files on which the selected file depends.
  5. Select the Include Parents check box to apply the vault operation to all files that depend on the selected file. If Include Parents is turned on, you can specify whether or not only the direct parents of the file are included or all parents of the file.
  6. Click OK.
  7. In the Options dialog box, click OK.

Vault Office

The following dialog boxes can be suppressed, making your vault experience more transparent within your everyday tasks:

  • Check In
  • Check In dialog on file close

Each dialog has settings associated with it. You can specify default values for these dialogs and choose whether or not the dialogs actively prompt you while working with files in a vault. 

Change Suppression Settings for the Check-in Dialog Box

    When suppressing the Check In dialog box, you can specify how the corresponding vault operation affects the related files. The Check In operation is performed using the specified settings without prompting you.

  1. Select File > Autodesk Vault > Options.

    For Office 2007 and Office 2010, select Options from the Autodesk Vault ribbon.

  2. In the Options dialog box, click Settings for the Check In dialog box.
  3. In the Settings for Check In dialog box, specify if you want to keep the file checked out or close the document and delete the working copy once it is checked in to the vault.
  4. Click OK.
  5. In the Options dialog box, click OK.

Change Suppression Settings for the Check-in Dialog Box When Closing a File

    When suppressing the Check In dialog box, you can specify how the corresponding vault operation affects the related files. The Check In operation is performed using the specified settings without prompting you.

  1. Select File > Autodesk Vault > Options.

    For Office 2007 and Office 2010, select Options from the Autodesk Vault ribbon.

  2. In the Options dialog box, select Settings for the Check In dialog on close.
  3. In the Settings for Check In on close dialog box, specify if you want to keep the file checked out or close the document and delete the working copy once it is checked in to the vault.
  4. Click OK.
  5. In the Options dialog box, click OK.

Other Vault Add-ins

Depending on your particular add-in, one or more of the following dialog boxes can be suppressed, making your vault experience more transparent with your everyday tasks:

  • Check In
  • Undo Check Out
  • Check In dialog on file close
  • Check Out dialog on file open

Each dialog has settings associated with it. You can specify default values for these dialogs.

Dialog Suppression

  1. Turn on the check box next to a dialog box name to suppress that dialog.
  2. Click Settings to specify whether or not to include child and parent files when the dialog is suppressed, as well as attachments.
  3. Click OK.
Parent topic: Configure the Vault Environment for Vault Add-ins