File Ownership

In a replicated environment, your workgroup must have ownership of the files that you want to modify. Ownership prevents another workgroup from checking out the files and modifying them.

When managing file ownership, you can assign ownership to another group, specify lease duration for your own workgroup, and determine whether related documentation or associated items are included when ownership permission is claimed or transferred.

Access the Manage Ownership dialog by right-clicking the file or group of files the workgroup wants to own and selecting Manage Ownership from the context menu.

When performing an edit operation on an entity that is not owned by the current workgroup, but the lease has expired at the owner, ownership is transferred automatically and the edit operation succeeds. However, if the databases are not in sync, ownership is still transferred but the edit operation is canceled.

Access the Manage Ownership Dialog for Files

• In the Autodesk Vault Client, right-click on the file(s) for which you want to manage ownership and select Manage Ownership from the context menu. The selected files are displayed in the Manage Ownership dialog with a check mark.

  Files that are owned by the current workgroup or with an expired lease for another workgroup appear in bold. Bold font indicates that you can change the ownership for the file.

Include related documentation

• Select the Include related documentation check box to have direct documentation parent to the file included when ownership is requested. This option includes IDW and IPN files.

Pair ownership of items and files

• Select the Pair ownership of files and items check box to have ownership transferred for items related to the files in the list.

Select and unselect files for ownership

A context menu is provided for fast access to selecting and unselecting files for ownership management.

1. Right-click on a file to show the context menu.
2. Perform one of the following tasks:
   • Select Check to select that file in the list.
   • Select Check All to select all files in the list.
   • Select Uncheck to unselect that file in the list.
   • Select Uncheck All to unselect all files in the list.

Assign Ownership to a Different Workgroup

1. On the File Manage Ownership dialog, select the workgroup to which you want to assign ownership from the Assign to workgroup drop-down menu.
   Note: The Assign to workgroup drop-down menu will only list the workgroups with the replicated vault.
2. Click OK to commit the change. A status dialog opens to show how many files succeeded in transferring to the specified workgroup. If any workgroup assignments were unsuccessful, the number is displayed. Each file is listed with a status for additional clarification.

Change the Lease Duration

If your workgroup has control of the administrative object, you can specify the length of lease for the selected files.

1. On the File Manage Ownership dialog, enter the length of the lease period (for which the workgroup should have ownership) by using the combination of input box and drop down menu
   1. The default lease duration is zero or whatever amount that is set as default by your administrator.
2. Click OK to reset the lease duration to the specified length of time.

Release File Ownership

Ownership can be released so that another workgroup can acquire administrative control if necessary.

1. With the target Files selected on the File Manage Ownership dialog, set the lease to zero
2. Click OK. This sets the lease period to zero and frees up the leases for all selected folders.