Manage Teams

Teams provide members with designated spaces to store and work on designs, view project status, and provide a process for controlling how data is shared with other teams.

The shared folder is a common space in the project, and includes subfolders for each team. When a team shares a package, the contents of the package are copied to the shared folder.

Project administrators can specify the shared folder location, create teams, and specify team folder locations. If Model Coordination is included in the subscription, project administrators can also create coordination spaces configured against the shared or team folders. Coordination spaces enable automated coordination and clash checking between the models contained in the selected folder and its subfolders.

• Set Up a Shared Folder
  • Change the shared folder location
    • Solution 1
    • Solution 2
• Add Teams
• Manage Project Settings
• Deactivate a Team
• Delete a Team
• Adjust a Team's Color on the Timeline

Set Up a Shared Folder

After a project has been created, project administrators should follow these steps to set up teams and folders:

1. Click the Settings tool.

2. Use the Shared Folder tab to select a location for the shared folder. You can either:

   • Use the default location; the Project Files folder.
   • Browse to select a folder in Docs.

3. Click Next and confirm the shared folder location.

Change the shared folder location

Even though you can't change the location of the Shared folder using a setting, there are two workarounds which will have the same effect as changing the Shared folder location. These work even the project is already in use and it's not possible to create a project with the correct Shared folder location

Solution 1

1. Rename the Shared folder in Docs.

   You can now move the Shared folder subject to the following considerations:

   • To avoid folder permission complications, try to keep the Shared folder a maximum of one folder level below Project Files.
   • Do not move the Shared folder into any of the Teams folder. This will break the permission structure and make Design Collaboration unusable.
   • If you move the Shared folder and it becomes a subfolder, it will inherit folder permissions from the parent folders.

2. Move the renamed Shared folder to the desired location in Docs.

3. Set the Shared folder permissions in Design Collaboration. See Member Folder Permission for more information.

Solution 2

1. Take a note of the folder permissions in the current Shared folder.

2. Create a new folder in Docs.

   Note: Do not create the new folder in an existing Team folder as this will break permission structure.

3. Use the Move command to move the data from the current Shared folder to the new folder.

   Note: Do not use Copy as this does not transfer the file version history.

4. Rename the current Shared folder.

5. Rename the new folder using the original name of the Shared folder.

6. Adjust the permissions for the new folder in Docs as per the original Shared folder permissions.

   Note: If you create a new team after this process, the team folder will still be created in the original shared folder. You can move any new team shared folders to the new Shared folder afterwards.

Add Teams

1. Use the Team Setup tab to create teams. To create a team, either:

   • Enter a team name and click Add to use the default location in Project Files for the team folder.
   • Click Select existing folder, browse to select a folder in Docs, and then click Add Team. This is useful if you have already created folders to represent your teams.
   Note: Refer to Teams in Design Collaboration for more details about the team, shared, and consumed folders.

2. Specify which subfolders within each of the team folders that you want content to be included from in your team space. By default, all folders are included.

   1. Click All in the Included folders column for the relevant team.

   2. Choose from:

      • Include all folders to include data from the top-level folder and all the subfolders (default).
      • Select folders to use a folder tree to choose which folders to include data from.
      Note: Select all folders that you want to include data from. For example, selecting a parent folder will not automatically select the child folders.

   3. Click Save.

3. If the project has been bridged with other projects, click the link in the Bridge team automations column to configure which projects each team shares packages with. See team automations to learn more.

4. To add roles, companies, or members to teams, click the number shown in the Members column for the appropriate team and start typing the name in the search box. Select the relevant search result, and assign a permission level as needed.

   Note: The role, company, or individual must already be a member of the account or project template to be added to a team.

5. If Model Coordination is activated for the project, use the Coordination tab to create a coordination space configured against the team or Shared folder. See Coordination Spaces in Design Collaboration for more information.

6. Click Next.

Manage Project Settings

1. If necessary, use the Manage tab as described in the Manage Project Settings topic to specify the main model for the project, enable or disable DWG support, and export project templates.

Deactivate a Team

Deactivating a team hides it from the timeline. If contributing teams have consumed packages from this team, those packages are still accessible from the Teams panel in the Project Model.

1. Click the Settings tool.
2. Click the Team setup tab.
3. Select the checkboxes of the teams to be deactivated.
4. Click Deactivate teams.
5. Click Deactivate to confirm.

Delete a Team

If a team hasn't shared or consumed any packages, project administrators can delete that team from Design Collaboration. While deleting the team, the project administrator can also choose to delete the folders associated with that team.

1. Click the Settings tool.
2. Click the Team setup tab.
3. Select the checkbox of the team to be deleted.
4. Click Delete Team.
5. Optionally, select the checkbox in the confirmation dialog box to also delete the team folder and the team's shared folder.
6. Click Delete to confirm.

Adjust a Team's Color on the Timeline

Project administrators can adjust the default color of a team as it appears on the timeline. This can be useful if the same team exists across multiple projects. In addition, the selected color can be used to highlight each team's models when viewing the aggregated Project Model.

To adjust the color:

1. Click the Settings tool.
2. Click the Team setup tab.
3. Click the color dot to the left of the team name to open the color palette.
4. Choose a new color for the team.