Payments

With the payment application workflow, you can manage payment applications effectively, automate tasks, and gain a real-time view of your project's financial health. As a project administrator, you can create payment applications in the Budget and Cost tabs to send to owners or suppliers.

Payment application workflow diagram

Quick Start

New to payment applications? Follow this simple path:

Setup: Main Contract → Schedule of Values → Billing Periods
Create: Budget Payment Application or Cost Payment Application
Collaborate: Request and review supplier input to complete the process

Need the complete workflow? See the Payment Application Workflow Guide for detailed step-by-step processes.

Payment Workflow Guide

Follow this step-by-step workflow to set up and manage payment applications effectively:

Setup and Foundation

Before creating payment applications, establish your project foundation:

Main Contract - Set up your primary contract with the owner
Schedule of Values - Create detailed project breakdown from your budget
Billing Periods - Establish billing schedules for your project
Payment Application Tables and Columns - Understand table structure and column logic

Setup tips for project administrators:

Add nonmembers so you can collaborate with suppliers and owners. See General Settings.
Set permissions using the Collaborate permission for payment applications. See Cost Management Permissions.

Create Payment Applications

Once your foundation is ready, create payment applications:

Budget Payment Application - Create payments to send to owners
Cost Payment Application - Create payments to send to suppliers and subcontractors
Payment Application Data Aggregation - Understand how data flows between cost and budget applications
Cost Payment Stages - Manage initial, progress, and final payment applications

Payment Features

Enhance your payment workflow with specialized features as needed:

Add Change Orders to Payment Applications - Include change orders in budget and cost payment applications
Advance Payments and Recoupment - Manage upfront payments and their recovery
Foreign Currency in Payment Applications - Work with international suppliers and currency conversion
Request and Review Supplier Input - Collaborate with suppliers and manage the approval process
Overbilling - Identify and manage billing discrepancies
Retention - Handle retained amounts and their release
Expenses - Track and manage project expenses

Manage and Troubleshoot

Monitor and resolve payment application issues:

Payment Application Statuses - Track payment application lifecycle
Export Payment Reports - Generate reports and share payment information

Frequently Asked Questions

How to create an invoice for a payment?

In Cost Management, invoices for payments are not created directly. Instead, expenses serve as invoices. You can use the document generation feature to create a document from a predefined template, which can then be sent as an invoice. For more information, see Expenses and Document Templates in Cost Management.