Payments

With the payment application workflow, you can manage payment applications effectively, automate tasks, and gain a real-time view of your project's financial health. As a project administrator, you can create payment applications in the Budget and Cost tools to send to owners or suppliers.

Quick Start

New to payment applications? Follow this simple path:

1. Setup: Main Contract → Schedule of Values → Billing Periods
2. Create: Budget Payment Application or Cost Payment Application
3. Collaborate: Request and review supplier input to complete the process

Need the complete workflow? See the Payment Workflow Guide for detailed step-by-step processes.

Payment Workflow Guide

Setup and Foundation

• Main Contract - Set up your primary contract with the owner
• Schedule of Values - Create detailed project breakdown from your budget
• Billing Periods - Establish billing schedules for your project
• Payment Application Tables and Columns - Understand table structure and column logic

Setup tips for project administrators:

• Add nonmembers so you can collaborate with suppliers and owners. See General Settings.
• Set permissions using the Collaborate permission for payment applications. See Cost Management Permissions.

Create Payment Applications

• Budget Payment Application - Create payments to send to owners
• Cost Payment Application - Create payments to send to suppliers and subcontractors
• Cost Payment Stages - Manage initial, progress, and final payment applications
• Payment Application Data Aggregation - Understand how data flows between applications

Payment Features

• Add Change Orders to Payment Applications - Include change orders in budget and cost payment applications
• Advance Payments and Recoupment - Manage upfront payments and their recovery
• Request and Review Supplier Input on Cost Payment Applications - Collaborate with suppliers and manage the approval process
• Expenses - Track and manage project expenses
• Foreign Currency in Payment Applications - Work with international suppliers
• Overbilling - Identify and manage billing discrepancies
• Retention - Handle retained amounts and their release

Reports and Tracking

• Export Payment Reports - Generate reports and share payment information
• Payment Application Statuses - Track payment application lifecycle

Frequently Asked Questions

How to create an invoice for a payment?

In Cost Management, invoices for payments are not created directly. Instead, expenses serve as invoices. You can use the document generation feature to create a document from a predefined template, which can then be sent as an invoice. For more information, see Expenses and Document Templates in Cost Management.

Related Articles

• Cost Management Permissions
• General Settings
• Work with Contracts
• Document Templates in Cost Management
• Cost Reports