Items Administration

Learn about items administration in Vault.

The Items tab contains options for configuring item behavior.

Item Enablement

Enable or disable the Items feature to better control user access.

• Click Configure to display the Enable Items and Change Orders dialog box.

Units of Measurement

Define and edit units of measurement for items.

• Click Configure to display the Units of Measure dialog box and to modify the default settings.

Watermarking

Item watermarks can automatically be generated based on an item's lifecycle state, a specified item property, or customized text. In addition, administrators can configure the watermark style and position.

• Select a Watermark source from the Watermarking drop-down.

  • Lifecycle-based

    The Watermark value is based on the current lifecycle state of the item.

    Note: By default, an out-of-the-box lifecycle called Item Release Process is used.

    To select a new lifecycle, make sure Lifecycle-based is selected in the drop-down menu and click Configure.

-    **Property-based**

    The Watermark value is based on a specific item property you have identified on the Property-based Watermark Settings dialog.

    Note: You are automatically prompted to identify an item property the first time you select this option.

    To select a new item property for the watermark value, make sure Property-based is selected in the drop-down menu and click **Configure**.

-    **Custom**

    The Watermark value comes from a value you enter on the **Custom Watermark** Settings dialog.

    Note: You are automatically prompted to identify a text value for the watermark the first time you select this option.

    To select a new custom value for the watermark, make sure **Custom** is selected in the drop-down menu and click **Configure**.

-    **None**

    No Watermark is applied to items.

Assign Item

Configure whether BOM rows are automatically turned on or not during item assignment.

• Click Configure to access the Configure Assign Item dialog.

Property Write-Back

By default, item properties are written back to the associated file from Vault add-ins, Vault Client, and the Job Processor.

Item properties take precedence over file properties and file mappings. If the file's properties are edited and properties are synchronized, the item properties will overwrite the file properties.

• Clear the Write Item properties back to the file check box to disable item property write-back.

Other

• Allow user to assign category when creating a new item–When selected, users are able to assign a category to an item when the item is created. This option is on by default.

• Break file links from items based on Equivalence Value during item update–When selected, Vault automatically breaks the link between an item and a file if the equivalence values do not match during an Update of the item.

  This setting is off by default.