Move Files or Folders to Trash Bin

You can move files and folders to the Trash Bin instead of permanently deleting them.

You must be assigned the role of an Administrator to perform this action. Contact your vault administrator to verify your role. Users assigned the role of Administrator can delete unconditionally, overriding the rules for deleting children and files that are currently checked out.

Enable the Trash Bin feature

Go to the Behaviors tab in the Vault Settings dialog:
- Click Tools > Administration > Vault Settings.
- In the Vault Settings dialog, select the Behaviors tab.
In the Trash Bin section, check the Enable Trash Bin checkbox.

Delete files or folders from a Vault

Select a file or folder.
From the Edit menu, select Delete.

or

Right-click the file, and then select Delete.

You are prompted to confirm deletion.
Click Yes to delete the file or folder from the vault.

Note:

All deleted files will not be visible in their original locations.
Because of unique name validation, you may see an error when creating a file or folder with the same name as a deleted item, since it might still exist in the original location or Trash Bin.

View the deleted files in the Trash Bin

When the Trash Bin feature is enabled, deleted files and folders are moved to the Trash Bin folder. Administrators and the users who deleted them can access the Trash Bin to view all deleted files and folders, including those removed from folders.

Note: All files from folders are listed in a flat structure at the root level of the Trash Bin, separate from their original folders. While both files and folders are displayed, the folders appear empty, because their contents are listed separately.

Restoring files or folders

From the list of files, right-click on the file you want to restore, and select Restore. The file will be restored to its original location.

Note: If the file was part of a deleted folder, the folder and its subfolders will also be restored, with the file placed back in its original location within the folder structure.

If the file cannot be deleted due to restrictions imposed upon it by the vault, such as it is currently checked out or it is labeled, an error dialog box is displayed. Vault administrators can ignore the restrictions and delete the file regardless.

Disable the Trash Bin feature

When the Trash Bin feature is disabled, the system reverts to its original behavior, wherein the files and folders are permanently deleted directly upon deletion. This action cannot be undone.

Go to the Behaviors tab in the Vault Settings dialog:
- Click Tools > Administration > Vault Settings.
- In the Vault Settings dialog, select the Behaviors tab.
In the Trash Bin section, clear the Enable Trash Bin checkbox.