Have you tried Archive to optimize storage and manage data retention in Vault? The new archive moves inactive files to a separate storage location while keeping metadata searchable and helps to reduce storage costs.
As data is added to Vault and the environment expands, managing large volumes of data becomes challenging. When projects or designs are completed or become obsolete, the associated data must be archived. The Archive feature enables administrators to move completed or obsolete data to a separate file storage location. Archiving can be managed by manually execution at the file or folder level.
Vault Archive moves inactive file versions and other eligible content from the active file store into lower-cost "cold" storage while keeping metadata searchable and retrievable on demand. The feature provides:
Archive operates through a configurable system that moves files while preserving metadata:
Low-cost, slower storage tier where rarely accessed files are placed. This can be an NTFS volume or SMB share configured for long-term storage.
Administrative rules defining how long archived content must be retained and whether it can be deleted or must be held for legal compliance.
Archive policies often trigger based on lifecycle state changes, such as Released or Obsolete states, combined with age criteria like last modified dates.
Configurable rules that determine scope, scheduling, and behavior for archive and restore operations. Policies define what content gets archived, when, and how.
Archive provides several key benefits for Vault administrators:
Archive requires specific Vault editions and configurations:
Use Archive when you need to: