Using Hyperlinks

External files (documents, images etc.) or internet addresses can be associated with any item in the on-premise database, and also with network objects in an individual network via hyperlinks.

The list of hyperlinks for a database item or network object is managed on the Hyperlinks Page of the object's Property Sheet. This page is used to add, edit and access hyperlinks. Hyperlinks for network objects can also be accessed from the GeoPlan Window or the network object grid.

Details on editing hyperlinks in the Hyperlinks Page are given below. See Opening Hyperlinked Information for details on accessing hyperlinks.

Open the Hyperlinks Page

To open the Hyperlinks Page for:

• Database items - right-click on the database item and select Properties from the popup menu to display the Properties dialog for the item. Click on the Hyperlinks tab of the dialog.
• Network objects - open the Property Sheet for the object and click the Hyperlinks field button when using the property editor to display object properties, or click the Hyperlinks tab when using tabbed property sheets.

Tip: If a hyperlinked file is in, or below, either the Remote Files Root or the Local Working Folder directory, the software stores the file path relative to that directory. Therefore, if the Remote Root or the Local Working Folder is moved, provided that the files are stored in the same location relative to the Remote / Local Working Folder directories, the hyperlinks will still work.

Add hyperlinks

Hyperlinks can be added by typing in a path name or browsing for a file:

1. Click just below the last entry in the Hyperlinks list so that there are no selected links in the list. The Name and Filename or URL boxes should now be blank. Alternatively, click the Insert button.
2. Click the Browse button, and search for the file you want on a local or network drive. Select the file and Click Open. Alternatively, type in the full path to the file if you know it.
3. The software uses the file path to provide a name. If you want a more descriptive name, edit the Name field.

Drag and drop can also be used from Windows Explorer or a web browser to add hyperlinks to the list on the Hyperlinks Page:

1. Click and hold the item with the left mouse button
2. Drag the mouse cursor over the hyperlinks list on the Hyperlinks Page
3. Release the mouse button to drop the item and create a new hyperlink

Drag and drop can be used to:

• Drag files from Windows Explorer. The name given will be the same as the file path.
• Drag HTML hyperlinks from an intranet page or web page. The name given will be the text of the hyperlink.
• Drag web page addresses by clicking on the icon at the left of the address bar and dragging that across. The name given will be the title of the page.
• Drag pipes from a page in the InfoAsset Manager help file. However, when opened, this page will display in your normal web browser and not the usual help window.

Edit hyperlinks

To edit hyperlinks on the Hyperlinks Page of the property sheet

1. Click the hyperlinked item in the Hyperlinks list. This displays the name and linked data path in the Name and Filename or URL boxes at the top of the page.
2. Change either the name or the location using these boxes.

Tip: Remember to click the Filename or URL part of the hyperlink to select it. Clicking the Name part will open the hyperlinked data.

Delete hyperlinks

1. Select a hyperlink in the Hyperlink list and press the Delete key, or click the hyperlink and click the Delete button.