Bring Your Own Subscription (BYOS)
What is meant by Bring you own Subscription (BYOS) and how does it work for customers of Autodesk BIM Collaborate Pro for Government and Autodesk Docs for Government?
“Bring Your Own Subscription” or BYOS is a policy that defines access to certain Autodesk modules and services.
With some exceptions, the BYOS policy allows subscribers of Autodesk BIM Collaborate Pro for Government and Autodesk Docs for Government to:
- Invite other third-party subscribers of Autodesk BIM Collaborate Pro for Government or Autodesk Docs for Government (internal or external to the company) to join your projects without having to assign one of your own subscriptions.
- To access Revit Cloud Worksharing*, Design Collaboration*, and the Document Management module on projects you have been invited to on the Autodesk for Government platform.
* Only applicable to Autodesk BIM Collaborate Pro for Government
Details regarding how BYOS applies for subscribers of Autodesk BIM Collaborate Pro for Government are provided below.
As a Autodesk BIM Collaborate Pro for Government subscriber:
- You can access Revit Cloud Worksharing in Revit and Design Collaboration in any Autodesk for Government project you have been invited to:
- Regardless of the individual or business entity that owns the account that hosts the project.
- Regardless of which individual or business entity has purchased the subscription to Autodesk BIM Collaborate Pro for Government (subject to conformance with the "Authorized User" definition and other conditions in the Autodesk Terms of Use).
- Regardless of the user limit in the Autodesk for Government account*.
- As long as the Revit Cloud Worksharing entitlement has been assigned appropriately in Autodesk Accounts.
- As long as you have been granted access to these services in the desired project.
- You can access the Document Management module in any Autodesk for Government project you are invited to regardless of the user limit in the Autodesk for Government account*.
* While project hosts can exceed their user limit in their own Autodesk for Government account, project hosts are responsible for having enough licenses to cover all users in their account as Autodesk reserves the right to audit usage.
How does this work?
Autodesk BIM Collaborate Pro for Government and Autodesk Docs for Government permits you, the host, to invite team members with valid subscriptions from other companies or accounts to your projects, so that you can collaborate with them on Autodesk for Government projects.
When you invite team members from other companies or accounts to your project, your total allowed subscription pool will be the sum of your subscriptions and the subscriptions of the invited parties. As the host, you are responsible for ensuring that (a) you have enough licenses to cover all users from your company and (b) you or your invited parties have valid subscriptions for all invited team members. However, the seat limit displayed in the Autodesk for Government Account Admin module will not display the number of subscriptions owned by external users, only the number of subscriptions owned by the project host.
Autodesk reserves the right to audit the total number of consumed licenses at any given time, to ensure that all parties have enough licenses to cover all users in their account(s).
Access to the Document Management and Design Collaboration modules is given by a project administrator.
- Invited users who have a subscription to Autodesk BIM Collaborate Pro for Government or Autodesk Docs for Government can access the Document Management module in any project to which they have been invited and granted access.
- If an invited user does NOT have the necessary subscription, the administrator can assign one of their own subscriptions to the user to grant access. This will consume a subscription in the administrator’s available pool. Invited users also have the option to purchase a subscription.
Access to Revit Cloud Worksharing must be given in Autodesk Accounts.
- This subscription can come from their own subscription to Autodesk BIM Collaborate Pro for Government or can be assigned by an administrator in compliance with the limitations in the "Authorized User" definition in the Autodesk Terms of Use. This allocation will consume a subscription to Autodesk BIM Collaborate Pro for Government for that contract.
Example Scenarios
- Company A has 25 licenses of Autodesk BIM Collaborate Pro for Government and all are used by company A employees.
- Company B has 25 licenses of Autodesk BIM Collaborate Pro for Government and all are used by company B employees.
- Company C has 25 licenses of Autodesk Docs for Government and all are used by company C employees.
Scenario 1
Company A invites five users of Company B to join Company A’s Autodesk for Government project. Does Company A need to purchase additional licenses to Autodesk BIM Collaborate Pro for Government for Company B?
- No. Since Company B users already have their own Autodesk BIM Collaborate Pro for Government licenses and entitlements to Revit Cloud Worksharing assigned in Autodesk Accounts, they can join the project and have access to the project without the need for Company A to purchase any additional licenses.
- Company A will see a permitted over allocation of Document Management seats.
Scenario 2A
Company A invites five users of Company C to join Company A’s Autodesk for Government project. If Company A wants Company C to have Revit Cloud Worksharing access in Company A’s project, is there a need to purchase additional licenses for Company C?
- Yes. Since Company C does not have subscriptions to Autodesk BIM Collaborate Pro for Government, additional licenses are required for Company C to have Revit Cloud Worksharing access. These additional Autodesk BIM Collaborate Pro for Government subscriptions can be purchased by either Company A or Company C.
Scenario 2B
What if Company A only wants Company C to have Document Management access to Company A’s project?
- Since Company C has their own subscriptions to Autodesk Docs for Government, BYOS applies and they can use their licenses to access the Document Management module on Company A’s project.
- Company A will see a permitted over-allocation of Document Management seats.