To Manage Data Shortcuts

You can use the Data Shortcut Manager dialog box to create references to data shortcuts, to repair broken data shortcuts, and to replace drawing objects with data shortcut references. You can also create folders for data shortcuts and move data shortcuts into those folders.

To create data shortcut references in the Data Shortcut Manager

1. Click Manage tab Data Shortcuts panel Manage Data Shortcuts Find.
2. In the Data Shortcuts tree, do one of the following:
   • Right-click the objects or folders that contain the objects. Click Create Reference.
   • Select the objects or folders that contain the objects and drag them from the Data Shortcut Manager into the drawing.
   Note: You can create multiple references at once by using Shift+click or Ctrl+click to select the data shortcuts.

To create folders for data shortcuts and references in the Data Shortcut Manager

1. Click Manage tab Data Shortcuts panel Manage Data Shortcuts Find.
2. Do one of the following:
   • In the Data Shortcuts tree, right-click an object collection or an existing folder and click Create Folder.
   • In the Drawing tree, right-click an object collection or an existing folder and click Create Folder.
3. In the Create New Folder dialog box, enter a name for the new folder and click OK.

Now you can drag and drop existing objects or folders that are within the same tree into the new folder.

Note: When you create references to data shortcuts that are stored in subfolders, the subfolder structure is replicated in the consumer drawing.

To repair broken data shortcuts

1. Validate data shortcuts and synchronize the reference objects.
2. Click Manage tab Data Shortcuts panel Manage Data Shortcuts Find.
3. In the Data Shortcut Manager dialog box, select the Show Only Broken Data Shortcuts check box. This filters the Drawing Objects tree to show only the data shortcuts that are broken. Broken data shortcuts are marked with a warning icon: .
4. Select a broken data shortcut.
5. In the Data Shortcuts tree, select the data shortcut you want to link to. You can review the properties table below the Data Shortcuts tree to confirm that it is the correct shortcut to link to.
6. Click Link To Data Shortcut .

   In the Drawing Objects tree, the selected item is changed to the name of the shortcut selected in the Data Shortcuts tree. In the properties table under the Drawing Objects tree, the Source File and Path information is updated.

To replace drawing objects with data shortcut references

1. Validate data shortcuts and synchronize the reference objects.
2. Click Manage tab Data Shortcuts panel Manage Data Shortcuts Find.
3. In the Data Shortcut Manager dialog box, ensure that the Show Only Broken Data Shortcuts check box is cleared.
4. In the Drawing Objects tree, select a drawing object that you want to replace with a data shortcut reference.
5. In the Data Shortcuts tree, select the data shortcut you want to link to. You can review the properties table below the Data Shortcuts tree to confirm that it is the correct shortcut to link to.
6. Click Link To Data Shortcut .

   In the Drawing Objects tree, the selected item is changed to the name of the shortcut selected in the Data Shortcuts tree and it is marked with a data shortcut icon. In the properties table under the Drawing Objects tree, the Source File and Path information is updated.