Check a File into a Vault with the Alias Vault Add-in

Use Check In for adding files to the vault for the first time and to check in a file that you have checked out.

If Embed images on check in is selected in Options, all file texture and environment images used in the file are embedded into the .wire file. This ensures that the texture and environment images are available when the .wire file is opened on another machine.

You cannot check Stage sets (.stg) into the vault.

You can check in your updates and keep the file checked out to you by selecting the Keep files checked out option on the Check In dialog box. When you are finished with your edits, check the file back into the vault. This makes the file available for another user to check out and for other team members to get the latest version of the file.

Check in options

Keep files checked out

Keeps the files checked out after you check them into the vault. You can check in your changes so that others can get your latest changes, and continue to work on the files.

Close files and delete working copies

Deletes the local copy of the file once it is checked in to the vault. If there are restrictions on a file that prevent it from being deleted, you are notified that the file cannot be deleted. Deleting working copies ensures no version conflicts later, but requires a new download when you check the file out again, even if no changes were made to it. If this option is selected when checking in a host file, all of the children will be deleted as well.

Enter comments to include with this version

Text entered here is added to the Comment property and associated with this version of the file in the vault.

Check a file into a Vault

1. Open the file you want to check into the vault.

2. Choose File > Vault Server > Check In.

   If you have not saved the file prior to attempting check in, you are prompted to save and continue.

3. If the file you are checking in is not under the cone of the working folder, the Select Vault Location dialog box appears. Select a vault folder in which to check the files and click OK.

4. In the Check In dialog box, specify:

   • if you want to keep the file checked out for further editing
   • whether or not to delete the local copy of the file once it is checked in to the vault
   • whether or not to create and attach a preview image of the file

5. Enter any notes in the comment box.

6. Click OK to complete the check-in and to close the dialog box or click Cancel to cancel the check into the vault operation and close the dialog box.

   If the file you are checking in is under the cone of the working folder, but an equivalent folder does not exist in the vault, the folder is created automatically when the file is checked in.

   You can release your reservation on a file in the vault by using the Undo Check Out command.