Share Saved Searches in Sheets

Project administrators can share saved searches with other project members and project administrators. This is useful for managing and distributing commonly used search queries.

Share a Saved Search in Sheets

Project administrators need to save a search before it can be shared. See Saved Searches for details about saving a search.

To share a saved search:

1. Click the Sheets tool.

2. Click Search and filter.

   

3. In the Search panel, click the Saved searches tab.

4. Click the More menu of the relevant saved search in the Private searches section.

5. Click Share.

   

6. Select either to share the saved search with everyone on the project, or selected members, roles, or companies.

   

7. Click Save.

The saved search will move from your Private to Shared searches. The search will automatically display in the recipients Shared searches as well.

Edit a Shared Search in Sheets

When a project administrator edits a search they've shared, all recipients will automatically receive the updates.

1. Click the More menu next to the relevant shared saved search.
2. Click Edit.
3. Edit your search criteria as required.
4. Click Save.

Duplicate a Shared Search in Sheets

You can duplicate a saved search you've shared, or one shared with you by another project administrator.

1. Click the More menu next to the relevant shared saved search.
2. Click Duplicate
3. Edit the settings and fields as desired.
4. Click Save.

The saved search will be Private by default. Project administrator's can share the search as usual if required.

Edit Shared Search Recipients in Sheets

Project administrators can edit the recipients of a search which they've already shared.

1. Click the More menu next to the relevant shared saved search.
2. Click Share.
3. Add and edit the recipients as required.
4. Click Save.

If you've removed all recipients, the saved search will no longer be shared with anyone and it will be removed from their list of shared searches. The search will also move from your list of Shared searches to Private.

Delete a Shared Search in Sheets

You can delete a saved search which you've shared with other recipients. It will be deleted from their list of Shared searches, and deleted completely from your Saved searches tab.

To delete a saved search:

1. Click the More menu next to the relevant shared saved search.
2. Click the Delete option.
3. Click Delete.

Remove a Shared Saved Search in Sheets

You can remove a saved search which is shared with you individually by another project administrator.

1. Click the More menu next to the relevant shared saved search.
2. Click Remove.

However, you can't remove a saved search which is shared with you as part of a role, company, or Everyone option. Hover the disabled Remove option to view details.