Items

Learn about using items in Vault.

Autodesk Vault Professional tracks the lifecycle of items used to manufacture products. The vault manages the files necessary to produce those items, such as CAD designs and the supporting documentation. Because information from the vault needs to be consumed by departments outside of engineering, the files in the vault are linked to items. When a file is assigned an item, a unique item number based on your company's standard is assigned to the item and a Bill of Materials is generated that tracks the relationships between associated items using the file relationship information from the vault.

What is an item?

Items refer to what a company manages, assembles, sells, and manufactures. An item is identified by its item number or part number. Items typically represent:

Items can be created in two ways:

What is the item master?

The Item Master is the complete list of all items within the vault. You can switch to the Item Master view by clicking the Item Master group button.

Item Tasks

Item rules

Who can work with items?

Vault Professional uses a secure database. A user must have an account to access data and must be assigned appropriate user permissions. User permissions are set using the following roles:

Role

Description

Administrator

Full privileges within Vault Professional and administrative privileges on the server. ERP tasks are included.

Item Editor Level 1

Basic file and item privileges within Autodesk Vault Professional, but cannot delete files, folders, or items. No administrative privileges on the server.

Item Editor Level 2

Full privileges within Vault Professional, but no administrative privileges on the server.

Item Reviewer

Read-only access to items and files.

Document Editor Level 1

Basic file adding and editing privileges within the vault, but cannot delete files and folders. No administrative privileges on the server.

Document Editor Level 2

Full privileges within the vault, but no administrative privileges on the server.

Document Consumer

Read-only access to vault data only.

ERP Manager

Performs ERP tasks:

  • Configure and manage the MSMQ DWF settings.
  • Import ERP: Import an item from an ERP system into Vault Professional.
  • Export ERP: Exports items for use with an ERP system.