Best Practices: ISO 19650

What is ISO 19650?

ISO 19650 is an international standard for end-to-end information management over the lifecycle of a built asset. It provides clear definitions for the information needed by the project client or asset owner and for the methods, processes, and deadlines for the efficient and effective transfer of information between project team members.

Key requirements:

• Unique, standard identification for every “information container” (including drawing, model, file, and other data)
• Naming convention standards that are defined by each country adopting the standard (also called a National Annex)
• The ability to classify the data and to assign a specific “suitability status” to ensure that anyone accessing and using that data can be confident in the reliability, accuracy, and intended use
• Revision control, so that only specific revisions are available for use by the project team, ensuring that everyone is working from the correct information
• Controlled information flow and approval processes to ensure that only approved information goes from WIP to Shared to Published
• Audit trail

If you need to follow a European-centric BIM workflow, consider the following best practices.

• Set up separate folders for WIP, Shared, Published (and Archived, if applicable) for each discipline.
• Use Project Files folders. Folders in Autodesk Docs will display in alphanumeric order by default.
• To ensure a folder order that you want, use a number / label format like this: 01-WIP, 02-Shared, 03-Published.
• Set up Role-based or Company-based permissions for each of these folders.
• Permissions in Docs are set at the folder level, and apply to all subfolders and documents contained in that folder. Permission levels range from view-only to full administrative control.

Permission levels:

• View only: user/role/company may view documents, add private markups, and create issues.
• View + Download: user/role/company may view documents, add private markups, and create issues.
• Upload only: user/role/company may upload documents but not see the folder contents.
• View + Download + Upload: user/role/company may share their own documents with team members and view any other documents in that folder.
• View + Download + Upload + Edit: user/role/company may share their own documents with team members, view and edit any other documents in that folder, and publish markups.
• FolderControl: user/role/company may share their own documents with team members and view and edit any other documents in that folder. With folder control permission they can also carry out tasks within that folder that are usually restricted to the project administrator. This includes creating title blocks, adding project members, managing permissions, and editing set assignment. This permission level offers the greatest access to folders.